Job description
Portfolio Administrative Tasks
o Coordinate turnover/key return upon lease end date
o Distribute Surplus Property List Quarterly to retail partners
Accruent:
Third party (Hilco/Excess Space):
- Planview Requests; business card, credit card, name tag orders, etc
- Maintain portfolio responsibility map for both FD and DT
- Track leasehold issues/notices from Landlords
- Manage CapEx Budget request list
- Monitor & seek updates on Family Dollar Weekly Status Report
- Assist in responsibilities related to RECon Vegas ICSC
- Coordinate Portfolio Review Meetings with Landlords
- Prepare and distribute the weekly closing agenda’s
- Document closings approved in REC, ensure workflow is kicked off.
- Manage and keep updated the master spreadsheet to track potential/pending/actual closings for both banners
- Manage monthly dark store listing; send out notices to closing team of upcoming LED’s
o Coordinate turnover/key return upon lease end date
o Distribute Surplus Property List Quarterly to retail partners
Accruent:
- Liaison between Portfolio Team and Accruent specialists.
- Transfer/re-assign WF’s as needed
- Ensure WF’s are kicked off after closing approved in REC.
- Portfolio Review Meetings with Landlords
Third party (Hilco/Excess Space):
- Manage spreadsheet of third-party assignments
- Set up vendor #, accounting unit for payment
- Submit request for vendor payment
- Scan deal sheets; create folders; track approvals; deliver to legal
- Kick off WF and complete after director approval
- Manage contract renewal process on behalf of Directors
- Accrue and provide budget explanations to VP for monthly budget meeting
- Assist in coordinating meetings
- Prepare legal documents for execution
- Document scanning as needed.
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