Job description
Close Date: 11/29/22Category: Budget & Financial Services
Real Property and GIS Ops
Purpose
Are you seeking more than a paycheck?
Do you want to serve your community in a way that's friendly, composed, and professional? At Jeffco, we are looking for customer-focused individuals just like YOU who take pride in their work, have an eye for detail, and believe in a positive attitude. Whether you are coming from a job that doesn't connect with your sense of purpose, or leaving a company with an overwhelming schedule, you can find a better quality of life working with the Jeffco community. We offer exciting benefits such as flex time, generous holiday schedules, and regular business hours so you spend time on what's important to you outside of work., and enjoy all the amenities Jefferson County has to offer!
If you are looking for a great opportunity for your career to take off, then this position welcomes you to work for a County that thrives on working collaboratively and overcoming challenges. We are seeking someone who has a strong work-ethic, is a self-starter, loves what they do and is motivated to share their knowledge and experience with those who they work with.
About the Jefferson County Assessor’s office:
The mission of the Assessor’s office is to efficiently provide quality customer service by being courteous, respectful, and informative while identifying, describing, and valuing all property within Jefferson County in a fair, ethical, accurate, and professional manner.
We are committed to fostering an inclusive culture, where we value different backgrounds, experiences, and ways of thinking. We encourage collaboration and innovation and are looking for someone who values the same. Additionally, we are looking for someone with strong analytical skills, experience in survey procedures, and legal descriptions, and an understanding of the current principles, methods, and technologies related to GIS. We are looking for someone who also has a strong desire to identify the best way of getting something done and has a genuine desire to make the people around them better.
If this sounds like you, the Real Property GIS Specialist with the Jefferson County Assessor Office may be what you have been searching for!
The primary role of the Real Property GIS Specialist is to establish and maintain the ownership records and cadastral data for all real property in Jefferson County. Performs complex technical work relating to real estate titles and mapping. Prepares, creates, and maintains spatial parcel data and related layers in the Geographic Information System (GIS) using software applications and other resources, such as plat maps and land surveys. Maintains and updates ownership, legal description, and other information in the tabular assessor database, which requires examination and use of recorded documents and historical records for assessment purposes. Research discrepancies to ensure the accuracy of the Assessor's records. Provides customer service by answering questions and solving problems by phone, in person, or by correspondence.
This position operates on a four-day in-office work week (Monday-Thursday). This position may migrate to a hybrid function after the first year of training is complete, with remote work and in-office work as needed.
Target Hiring Range: $19.88 - $29.82 Hourly
Total Pay Range: $19.88 - $24.85 - $29.82 Hourly
Compensation will be determined based on education, experience, and skills.
Benefits include dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more. Click Here for our Total Rewards summary.
The Real Property GIS Specialist responsibilities:
Update the parcel layer as necessary. This work will involve editing both the parcel layer in GIS and the Assessor tabular database.
Complete complex transfer of real property, by maintaining and updating ownership, legal descriptions, and other information in the Assessor database, which requires examination and use of recorded documents and historical records for assessment purposes.
Draft legal descriptions in a GIS layer as well as on paper parcel maps as necessary. Compute acreages and record transfers of ownership for new legal descriptions. Assign new schedule numbers and parcel numbers.
Prepare and maintain data and layers for assessment land parcel maps using software programs and related records of property ownership for the department. Research deeds, survey maps and other records to verify and correct maps. Prepare and update maps and GIS layers from court orders, legal documents, deeds, subdivision plats and surveys. Compile data and produce maps for special projects and customer requests, as assigned. Ensure completion by specified deadlines and in accordance with established goals and objectives.
Use computerized and other office equipment, software programs and other tools to enter store and/or retrieve information and to assist customers. Establish and maintain information records. Retrieve information when requested. Compose and send appropriate correspondence. Prepare reports as needed. Ensure completion by specified deadlines and in accordance with established regulations, goals, and objectives.
Provide customer service by answering questions and solving problems related to real estate title by phone, in person or by correspondence.
List parcels on tax rolls. Evaluate documents for required information. Activate tax identification numbers, assign new parcel numbers, or change current numbers. Record transfers of ownership, new legal descriptions and supporting notes.
Other Duties as assigned.
Preferred Knowledge, Skills, Abilities, and Experience:
Proficiency using Esri’s ArcMap. Experience with editing parcels. Experience with Esri’s ArcPro, a plus.
Knowledge of technical mapping and drafting techniques and procedures; knowledge of land survey procedures, survey field notes, and legal descriptions with knowledge of application to the preparation of maps and compilation of data.
Skill in preparing maps accurately and to scale; skill in the use of visual aids and graphic arts equipment and supplies.
Ability to comprehend and use legal descriptions in the preparation of maps and the compilation of data; ability to perform complex data computations using trigonometry, geometry, and mathematics.
Ability to work independently and as a part of a team.
Ability to offer exceptional customer service with a genuine desire to assist others.
Analytical and research skills for collecting and evaluating information and data.
Skilled in problem-solving and logical reasoning.
Possess a positive attitude and a get-it-done mentality.
Excellent interpersonal skills and the ability to establish and maintain effective relationships with customers and staff at various organizational levels.
Detail oriented, organized, and adaptable.
Core computer skills including the ability to understand databases.
Advanced Microsoft Excel, Word, Outlook, Microsoft Teams skills.
Ability to prioritize work and research information to complete work efficiently, including multi-task duties.
Ability to interpret, identify, assess, or diagnose a variety of instructions or information furnished in written, oral, diagram, or schedule form and plan approaches that respond to problems or challenges.
Perform technical work involving the use of independent judgment and personal initiative.
Establish rapport and interact professionally with the ability to maintain and foster harmonious working relationships with all stakeholders.
Ability to exercise good judgment, flexibility, and creativity in response to changing situations and needs.
Excellent verbal and written communication skills.
Experience working in an Assessor’s office is a plus.
The following Behavioral Competencies are required:
Reliability
Respect for Others
Integrity
Problem Solving
Teamwork
Inclusivity
Minimal Qualifications:
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.
High School diploma or GED
1 year or more working in an Assessors office, prior titling experience or similar, with the ability to read and understand legal descriptions per plats and surveys, and the ability to research any discrepancies with the chain of title
1 year experience in manual or automated mapping and/or drafting or GIS
Or any equivalent combination of training and experience that provides the desirable knowledge, skills, and abilities.
Preferred Qualifications:
Advanced education or experience in technical drawing or drafting
Experience working in Assessors Office.
Offer of employment contingent on criminal background, MVR check and education verification. Must have valid driver's license, if you are from out of state, you must obtain a valid Colorado driver's license within 30 days of hire date and you must not have any major violations in the past three years. Relocation benefits are not available.
Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
Please note that supplemental questions requiring a written response will serve as a writing sample.
Recruitment Process: You are able to see your status and any communication when you log into your candidate portal. Listed below are the steps in our recruiting process:
Once the job bulletin has closed, the Talent Acquisition Team evaluates all applications based on the minimum requirements listed in the qualifications section of the job bulletin.
Next, the Talent Acquisition Team reviews applications for the preferred skills. While these skills are not a requirement for the position, they will contribute to the success of the new hire in this role. These skills are scored, and the highest scoring applicants will be forwarded to the next step.
The next step includes the hiring team reviewing applications and deciding who to contact for a phone screen/interview. The number of applications forwarded for Manager Review depends on the hiring teams request and can range from 10 applications to everyone who meets minimum requirements; not everyone who makes it to Manager Review is guaranteed an interview.
If the hiring team wishes to speak with you further, they will reach out to you via phone call or email using the contact information listed on your application. You may receive emails asking you to complete a task within your candidate portal and it is important that you are receiving our emails as we do not want you to miss out on an opportunity.
The time frame for contacting applicants depends on the hiring team's schedule/workload and how many applications were referred for manager review. Please note that Jefferson County receives on average over 100 applications per job bulletin.
Thank you for your patience and for your interest in Jefferson County Government! We wish you success through this process. Do not forget to sign up for Job Interest Alerts through your candidate portal to receive email alerts for future positions you are interested in.
:
: Minimum one year
Full time-$19.22-$28.84
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