Job description
Under direct supervision, responsible for administrative activities at a jobsite and for communications with field personnel, the General Contractor and subcontractors.
- Meet and greet clients and visitors;
- Act as the first point of contact for all incoming phone queries, managing requests and room bookings as part of the ‘virtual service center model including lodging work requests using the internal system.
- Assist the internal site management team acting as the conduit for client requests as well as other requests as required;
- Assist with visitor/contractor escorts and instructing and supervising as required
- Manage the collection and distribution of internal and external mail & courier deliveries.
- Manage the delivery of consumables throughout the refresh areas
- Support in the provision of building access cards to staff and contractors
- Supporting in meeting room requirements (ex. room reconfigurations & catering provisions)
- Administration duties as required
- Invoicing receipting and reconciliation
- Data entry & records management
- Work Order management
- Maintain distribution lists
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