Description :

CLASSIFICATION: ADMINISTRATIVE CLERK
DIVISION: RECORDS
SUPERVISES: NONE
SUPERVISED BY: MEDIA RELATIONS/PUBLIC RECORDS DIRECTOR

BRIEF DESCRIPTION: Under general supervision, will perform a wide variety of general and/or specialized office support. Requires the ability to use discretion with confidential information, perform a variety of administrative task to support the Sheriff’s Office. This position works directly with the public, and can be stressful at times, must be able to stay calm, think clearly and have a clear understanding of public records laws.

DUTIES:

• Perform a wide variety of technical and clerical duties in support of departmental operations including those related to collecting, processing, maintaining, and retrieving, copying and distributing confidential law enforcement data and to information including police reports, traffic crash reports, citations, arrests, Body/Dash Camera, 9-1-1 calls, and more.
• Type letters, reports, memos or other correspondence as required.
• Assist, provide information, and respond to inquiries for information regarding law enforcement reports from the general public, departmental staff, and other agencies in person, by telephone, via web portal, or email.
• Be familiar with public record law and be able to identify confidential and exempt information and apply it appropriately.
• Process requests in accordance with Florida State Statute and Agency policy and procedure.
• Comply with Florida State Statute by providing information to entitled entities as scheduled i.e. Domestic Violence reports to the Haven, Juvenile arrests to school board, etc.
• Perform a review of reports, including but not limited to UCR/FIBRS coding, appropriate crime classifications, accuracy of information and included paperwork.
• Perform local law enforcement checks for the public
• Maintain a log of all public records requests.
• Perform general clerical duties including data entry, distribution mail, filing, reconciling cash drawers and submitted money to finance.
• Maintain Deputies room, stock forms, and keep mail slots up to date for all deputies.
• Make business cards for deputies upon request
• Process UTC’s, DUI’s, Civil Infractions, NTA’s and patch requests.
• Maintain current knowledge of all pertinent records information contained in our computer system.
• Organize and prioritize work assignments.
• Learn and use applicable office terminology, forms, documents, and procedures in the course of work.
• Be alert for conditions or situations which inhibit efficient operation of the Agency or the Central Records Division, and make recommendations for solutions.
• Perform any additional duties that may be required by the Sheriff or his designee or through the necessity of situations.

JOB PREREQUISITES:

High School Diploma or GED.

Type a minimum of 45 words per minute accurately

Ability to Understand, interpret, and apply general administrative and departmental policies and procedures.

Ability to follow instructions and organize own work

Ability to handle highly sensitive information without compromising confidentiality

Ability to use and maintain general office equipment such as copy and postage machines. Ability to utilize a computer effectively and operate basic office software.

Ability to work harmoniously with the public and Agency personnel.

Proficiency in English grammar, spelling and punctuation.

Maintain and possess a valid Florida driver’s license

TRAINING REQUIREMENTS:

Successfully complete NCIC/FCIC limited access training or higher security level, successfully complete DAVID training, successfully complete public records training.

WORKING CONDITIONS:

Normal office environment. Portion of time is spent in data entry and retrieval from computer. Requires some stooping, bending and lifting items of moderate weight. May occasionally be subjected to verbal abuse by irate citizens. Hours begin at 08:00 and end at 1700. May require overtime or holiday work when necessary.

Contact : Salary: $31,200

To apply for this position please complete the application and submit to our Human Resource Division.

The Sumter County Sheriff's Office prides itself with hiring qualified candidates of the highest integrity for all positions. We are an Equal Opportunity Provider and Employer who strives to reflect the diversity found in our community.

Human Resources office hours are Monday through Friday from 8 AM-5 PM and staff can be reached by calling (352) 569-1658.

Fax: (352) 569-1633

Email: HR@sumterso.org

Deadline for Applying : Open until filled