Regional Project Coordinator, Global, LAC, and West Africa
Full Time
Chevy Chase, MD 20815
Posted
Job description
Hours: Regular Full-time; Minimum 40 hours/week; Not eligible for overtime.
Location: US – Maryland – Chevy Chase – Corporate HQ
Reports to: Program Officer
Grade/Group: 2 – Coordinators I
Minimum Salary: Commensurate with required experience and qualifications
University Research Co., LLC (URC)
Guided by a strong vision of equitable and resilient systems that respond to people’s needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improve service quality. We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:
- Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
- Collaboration: not only our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other’s skills and allocate work to maximize everyone’s strengths.
- Accountability: we hold ourselves responsible for accomplishing goals, completing assignments, and making decisions.
- Diversity, equity, and inclusion: we embrace the importance of a diverse, equitable, and inclusive environment, where our leadership and staff model behavior that enriches our organization, demonstrates respect for all people, and supports opportunities for all staff.
- Transparency: we understand that when employees deeply trust one another and their leaders, they will be more engaged in their roles because they will not be worried about unfair treatment.
Division Overview:
The Technical Programs Division is comprised of the Center for Technical Excellence (CTE), a knowledge management function (KM), and three regional teams that develop and manage programs in Southern, Eastern and Central Africa (AFR), Asia, Middle East and North Africa (Asia/MENA), and Global, Latin America and the Caribbean, and West Africa (GLW). CTE, KM, and the regional teams interact with each other to harvest best practices, develop innovative tools and approaches, support project implementation, and grow the regional portfolios.
Roles and Responsibilities:
The Project Coordinator is responsible for carrying out overall implementation and operational support and coordination for their designated project(s) within the GLW Region portfolio. Reporting to the Program Officer, he/she/they serve as the primary liaison between the field offices and URC headquarters and as needed in matters related with their responsibility, coordinates communication with subcontractors or sub grantees, partner organizations, and donor agencies.
Primary responsibilities include but are not limited to the following:
Technical and Project Deliverables
- Provide full support to technical and program staff in the development and presentation of annual work plans and accompanying budgets;
- Tracking, develop, and ensure quality of project deliverables to include reports, summaries, and success stories. These deliverables may require writing, editing, proofreading, translating and/or coordinating translation services;
- Coordinate and support preparation and distribution of technical documents and corporate communications about the project;
Project Start-up and Close-out
- Coordinate and track project start-up and close-out activities, as needed, including mobilizing field-based staff, registration, coordinating relocation costs and logistics, establishing close-out timeline, and coordinating close budget monitoring in compliance with budget and client regulations;
Financial Management
- Review monthly project expenditures against budget and update financial tracker. Prepare written analyses of country spending as needed and coordinate monthly expenditure reviews with the GLW Region Finance Director. Alert project team to necessary contractual or management actions based on that review (i.e., line-item re-allocations, extensions needed etc.);
- Conduct programmatic review of monthly financial reports in accordance with contractual requirements and US Government regulations. Provide written certifications of review, as required;
Contracts Administration
- Ensure that program inputs are mobilized when needed, including in the areas of consultants and home office technical assistance, contracts, budgets, procurement and HR, to support the achievement of project deliverables;
- Systematize the monitoring of achievement of various processes and contract deliverables through the development and use of project trackers. Use and maintain project trackers to ensure sound financial, administrative, and programmatic management of the projects and anticipate technical/program support needs and priorities;
- Ensure that contractually required and URC approval requirements (e.g., waivers, task orders, and approval memos) are met, and prepare justifications supporting those actions in coordination with senior technical, management, and contracts staff at HQ and country levels as needed;
- Process documentation needed to recruit and contract consultants and subcontractors; perform the actions necessary to initiate appropriate contractual mechanisms;
- Support management of subcontracts, including review of monthly expenditure vouchers against budgets, coordinating of regular partners’ meetings, and monitoring subcontractor technical inputs;
Operational Support and Overall Coordination
- Provide operational, technical, and financial management support to field-based projects and staff. This involves monitoring project expenses and providing detailed analyses for decision-making, reviewing and processing monthly field reports, preparing and analyzing quarterly financial reports, and developing various iterations of project budgets for different audiences;
- Coordinate project activities with partners and other organizations as appropriate. Prepare for meetings and presentations of project activities (set up meetings, develop PowerPoint presentations, etc.);
- Update and report on required equipment inventory and property management compliance documents as required by project contract or audits;
- Oversee travel arrangements for technical assistance visits in compliance with USAID regulations and obtain necessary approvals;
- Receive procurement documentation from field teams and conduct thorough review and analysis of completeness and compliance with USAID regulations. Arrange procurement and shipping of supplies and equipment to the field offices, as necessary;
- Maintain accurate and up-to-date electronic and paper filing systems for assigned projects;
Other Responsibilities
- As needed, attend and represent the organization in various events, seminars and functions;
- Other tasks as consistent with the nature of this position including support with business/proposal development efforts as applicable.
- Travel to developing countries as required up to 20% of the time.
Qualifications:
Required Experience & Qualifications
- Bachelor's degree in business administration, accounting, international development, or related area/program of study.
- Minimum of one (1) year experience in a corporate support function, preferably on international donor funded projects in charge of programmatic and financial management tasks.
- Experience with financial management, including experience reviewing expenditure vouchers and accompanying receipts and determining allowability, allocability, and reasonableness of back-up documentation for expenditures.
- Background in budgeting, including experience with and aptitude for creating budget scenarios, projecting expenditures based on clear assumptions, and tracking actual expenditures against projections.
- Flexible and able to handle multiple tasks and work collaboratively with others. Able to work independently in a fast-paced organization by prioritizing and managing multiple priorities. Strong attention to detail and follow-through required.
- Excellent communication skills (verbal and written) in English are required.
- Fluency in French is required, and any other major languages, such as Spanish, are considered a major advantage.
- Computer literacy is required with intermediate skills in Word, Excel, PPT a must.
Desired Experience & Qualifications
- International field experience in developing country setting (such as Peace Corps service or equivalent) preferred.
- Experience working with donor-funded programs in an organization focused on international development is desired.
- Experience in or demonstrable ability to present and brief diverse audiences with varying backgrounds and learning styles highly desired.
Physical Demands
- This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- This position would require opening filing cabinets and bending or standing on a stool and may require the ability to lift files/folders/boxes, as necessary.
- This position may require travel up to 20% time to domestic and international locations with varying distances, duration, and modes of transport.
Only shortlisted candidates will be contacted.
Unless otherwise directed we will retain your CV in our database for future opportunities. This position is open to qualified candidates legally authorized to work in the United States.
URC is proud to be an Equal Employment Opportunity employer.
We value and seek diversity in our workforce
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