Job description
Agency :
Havas Health & You
Job Description Summary :
The Resource Management Coordinator assists the Director of Resource Management in acquiring and maintaining staffing needs across the agency
Job Description :
HH&Y
We are the largest health advertising and communications organization in the world. We are individuals from around the globe, each bringing unique stories and life experience, who share the same ambition: to help people live healthier, fuller lives.
Health is a uniquely powerful force which impacts our lives in every respect; our choices; our relationships; our ambitions; our impact on each other and the world. We believe helping people feel better is as much about uplifting the human spirit as it is about treating the body and we help brands to do this by creating ideas and experiences that inspire that feeling.
We are driven to create ideas that change the way people think about health. We strive to create work that connects with audiences on a deeper level. We are not afraid to tell the untold stories or speak unspoken truths. A simple principle shapes our agency culture and our approach to building brands: t
o help each other thrive.
The Role
The Resource Management Coordinator is responsible for tracking and maintaining staffing data across all accounts and disciplines within the Agency. Candidate will coordinate among Project Management, Finance, Creative, Strategy, Medical, Editorial, and Production to ensure resourcing needs are accounted for and addressed for both full-time and freelance talent.
They will coordinate project resourcing to assure timely placement and must communicate to appropriate project managers resourcing issues that may impact scheduled deadlines or budget. The candidate will implement agency-approved processes for resource management, and will ensure that all departments follow agency process when requesting resources.
The Responsibilities
- Learn and master all operations tools (Pulse, Agresso, ESD, Talent Space)
- Execute all necessary functions (i.e., pulling weekly allocations sheet, submitting freelance requests, extending freelancers) and run reporting (capacity reports, freelance costs)
- Oversee all freelance onboarding functions
- Facilitate freelance offer letters and online application process
- Oversee the freelance application process among appropriate stakeholders
- Pull freelance time and track weekly costs
- Submit biweekly freelance extensions to Finance
- Ability to juggle multiple requests in a calm fashion
- Ability to prioritize requests to provide timely/practical responses and solutions
- Proactive in identifying and communicating potential issues
- Demonstrates good judgment in selecting appropriate methods of communication (email, chat, Zoom/Teams calls, in-person meetings, etc.)
- Builds trusted relationships with a range of stakeholders across departments and accounts
Ideal Experience
- 1-2 years resource management or project management experience in advertising/marketing industry
- Highly detail oriented with a proven ability to work independently and in a team-oriented environment
- Ability to handle sensitive and confidential information
- Strong conflict-resolution and problem-solving skills
- Clear and concise communication in both written and verbal form
- Ability to manage multiple tasks and tight deadlines with confidence and ease
- Ability to prioritize and organize workload across multiple groups
- Bachelor's degree required
- Proficiency in MS Office applications including Microsoft excel
Skills :
Contract Type :
Permanent
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.
Due to high volume of applications, only eligible or matching candidates will be contacted by us.
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