Job description

DESCRIPTION

• The School Office manager serves as the reception and receiving point for the school. The school office manager is responsible for performing a variety of clerical tasks under the direction of the Assistant director of operations, the Director of operations and supervision of the Principal.

Qualifications for Office Manager/ School clerk

• High School Diploma Required
• Associates degree in business administration, communications, or a related field preferred.
• 2-5 years of work experience in an administrative/office management role
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office and Google products
• Bilingual a plus

Responsibilities

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Schedule and manage substitute teacher placement
• Manage office supplies inventory and place orders as necessary
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• maintaining student records
• Effectively operate machines used in a modern office – including computer, copier, fax, scanner
• Compose letters and reports, using appropriate spelling, grammar, punctuation and vocabulary
• Treat students, parents and the public courteously, tactfully, and diplomacy
• Develop and maintain effective and cooperative working relationships
• Work confidentially
• Complete work amid constant interruptions
• Comply with schedules and meet deadlines
• Pass required background checks and clearances
• Clear TB Test

*

• Acts as receptionist to office and school visitors and answers a variety of questions for the public
• Provides information to parents, students, staff regarding attendance policies and procedures
• Prepares and maintains a variety of attendance records, logs and files
• Prepares monthly attendance reports for ADA claiming
• Inputs and retrieves computerized attendance.
• Writes admit slips for students who are tardy or absent
• Contacts parents by phone re: absences and tardies
• Prepares attendance data for submission to the District Office
• Assists with enrolling and dis-enrolling students, processing cum files as necessary
• Administers routine first aid and dispenses medications, completing required logs
• Participates in staff development as required
• Prepare newsletter, flyers, and other printed material

The above statements are intended to describe the general nature of work being performed. They
are not intended to be an exhaustive list of all duties and responsibilities.

Job Types: Full-time, Contract

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Paterson, NJ: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Required)

Work Location: In person

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