09

12-Month

1. Serves as secretary to the immediate supervisor and members of the professional staff. Answers and screens telephone calls and visitors.

2. Schedules appointments; Gathers documents, files and/or background materials; necessary for the appointments.

3. Schedules and arranges meetings/conferences, preparing necessary material.

4. Receives, reads, and screens incoming mail, correspondence, reports, memos, announcements, etc. Independently handles those not requiring the attention of immediate supervisor.

5. Establishes and maintains subject-matter files, records, lists or other such bookkeeping/file maintenance systems in accordance with the needs of the office/department. Exercises initiative in establishing or revising such records and files to meet future needs.

6. Composes letters, memoranda, instruction, notices or other such routine transmittals on a variety of subjects relative to the functions and programs of the office/department.

7. Prepares a variety of letters, summaries, or other such correspondence pursuant to the form and desired arrangement of the immediate supervisor.

8. May attend meetings to take minutes, preparing and distributing as appropriate.

9. Assembles and prepares information/data, calculates figures, and prepares routine or periodic reports, lists, or documents; or coordinates and supervises the preparation and completion of such items.

10. Operates a variety of office machines and equipment. Orders and maintains an ample amount of office supplies and materials.

11. Prepares purchase orders, receives supplies/material/equipment, receives and processes invoices and ensures proper payment.

12. Works in collaboration with the budget office on issues related to department budget.

13. Assists in record keeping and tracking of documentation in support of budget/grants.

14. Maintains good public relations with other departments and school districts.

15. May maintain documentation related to staff payroll and leave.

16. Assists in conducting research related to specific tasks and projects.

17. 13. Performs other duties as assigned by supervisor.

• 
  Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.

• Ability to exercise curtesy, tact and cooperation in dealing with Board of Education personnel, contractors, and/or outside agencies and the general public.

• Thorough knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and arithmetic.

• Demonstrated proficiency with business software (e.g. Microsoft Office Suite-Word, Excel, Outlook and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

• Ability to use school-based computer applications and/or financial information management systems.

• Ability to communicate effectively both orally and in written form with colleagues, staff, administrators and the general public.

• Ability to operate various office equipment such as calculator, copier, fax, printer, etc.

• Considerable knowledge of Board of Education organization and operations, policies, and procedures.

• Ability to maintain confidentiality and security of operating records, files and materials.

• Demonstrated ability to effectively work and communicate with diverse populations.

• Satisfactory completion of all required tests.