Job description

DESCRIPTION

This position is located in Douglas County, Nevada.
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This vacancy may be filled as full-time or part-time.
**Applications are reviewed on a regular basis and hiring may occur early in the recruiting process. Individuals are encouraged to apply immediately. **
Responsible for performing paraprofessional level administrative support to a division manager and related supervisory and professional staff; may provide supervision to an office support staff.

ESSENTIAL FUNCTIONS

• Receives and screens visitors and telephone calls, providing factual information which may require the interpretation and application of policies and procedures; takes messages or refers the caller to the proper person.
• Researches and compiles a variety of informational materials from sources both inside and outside the office to which assigned.
• Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.
• Initiates specified correspondence independently for signature by appropriate supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Enters, edits and retrieves numeric and statistical data and narrative information into computerized systems; prepares periodic and special reports.
• Organizes and maintains various departmental files; purges files as requested; may prepare payroll information and maintain unit personnel files.
• Follows up on projects, transmits information, and keeps informed of unit activities.
• Schedules and arranges for meetings; arranges for rooms, preparing agendas and summarizing meeting results as required.
• Organizes own work, sets priorities and meets critical deadlines.
• May provide project direction to office support staff on a project basis; may instruct staff in work procedures and/or review work for format, accuracy and consistency.
• Maintains accurate records and files related to the areas of assignment.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Enters and retrieves data and prepares reports using a variety of software programs; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
High School diploma/GED; AND three (3) years of administrative support experience; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills
Knowledge of:

• Policies and procedures of the department to which assigned.
• Use of specified computer applications involving word processing, data entry and/or standard report generation.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic.
• Applicable regulations, policies and statutes.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

Skill in:

• Reading and explaining rules, policies and procedures.
• Analyzing and resolving varied office administrative problems.
• Organizing, maintaining and researching office files.
• Compiling and summarizing information and preparing periodic or special reports.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing own work, setting priorities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective work relationships with staff, coworkers, and the public.

*
REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS: *

• Position may require a notary public license within 1 year of employment.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.
CONDITIONS OF EMPLOYMENT:

• _

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation._

• Employment is contingent upon successful completion of background/screening.
• Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.

This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

Job Type: Full-time

Pay: $21.67 - $32.48 per hour

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