Canby High School is hiring a full-time School Secretary, to begin September 6.

Why Canby?

Canby is a small town with a big vision for our schools and students. Comprising nine schools that serve both rural and suburban areas, Canby is a growing and increasingly diverse school district where tradition and innovation come together to provide high quality, dynamic education opportunities to students of all abilities.

What You’re Looking For

• A competitive, PERS-eligible salary and supplemental retirement saving opportunities
• Comprehensive medical, dental, and vision benefits that include a generous district-paid contribution for employees who work at least four hours per day
• Optional life, short-term disability, AD&D, accident, hospital indemnity, and long-term care insurance through our partner providers
• Access to medical flexible spending accounts (FSA), dependent care accounts (DCA), and health savings accounts (HSA), with district-paid contributions if eligible
• Free mental health services, including counseling, assessments, and referrals, to support a healthy work-life balance through the Employee Assistance Program (EAP)
• Up to 12 quarter credits of tuition or professional development reimbursement at the Portland State University rate
• Family-friendly work schedule with summers and school breaks off
• Meaningful opportunity to contribute to the school community inside or outside the classroom

What We’re Looking For

• Positive, energetic individuals who are motivated by a desire to serve and find joy in working with children
• Warm, skilled professionals who celebrate diversity and believe every student can be successful
• Community-minded team players who are ready to collaborate successfully with colleagues, administrators, and families
  
  

If this sounds like you, please see the job description below and apply today!

About This Position

The School Secretary works as part of an office team to perform secretarial duties. Working under general supervision within a framework of established procedures, perform a wide variety of secretarial tasks. Serve as clerical assistant to the Secretary IV. Provide assistance to ensure an organized, well-run office environment. Ensure the school office has a welcoming, safe and respectful climate for students, parents, staff and community

Essential Functions

• Provides secretarial support to the principal and other administrative staff.
• Prepare and maintain various clerical records, reports, schedules, and information essential to the smooth operation of the school office with a high level of accuracy and organization.
• Responsible for student registration enrollment and records using the district’s data systems.
• Support administration with student class schedules.
• Work cooperatively with and assist other administrative office staff to maintain and report payroll, substitute, policy, and other essential building level and district information.
• Perform clerical work and typing with speed and accuracy. Work independently on difficult clerical tasks.
• Answers telephones and respond to inquiries; screens telephone calls.
• Understand and maintain confidentiality of information. Handle all situations in accordance with district policy and procedures.
• Interact with students, parents, staff, and community members, personally and through electronic communications, in a warm and confident manner; exercising good judgment and discretion in all contacts.
• Inventory, order, receive, and distribute school supplies, either personally or by delegation, in accordance with workload.
• Prepare requisitions and assist in preparation of budget requests.
• Assist with distribute or oversee distribution of daily incoming mail and coordinate outgoing mail processes.
• Foster communication within the building, to and from parents, and within the district, as appropriate.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of modern office methods, practices and procedures.
• Strong organizational skills and ability to readily adapt to changing priorities of fast-paced office.
• Ability to establish and maintain effective, professional relationships and work in partnership with supervisors, other staff, students, and the general public.
• Ability to make some independent judgments with prescribed policies and procedures and perform essential functions with a minimum amount of supervision.
• Ability to perform using excellent organizational, communication, and problem-solving skills; good judgment; and the ability to foresee and prevent problem situations.
• Ability to maintain confidentiality of all school and personnel matters.

Minimum Requirements

• High school diploma or equivalent
• Training and/or experience in secretarial, office management, and bookkeeping skills.
• Ability to effectively communicate with students, staff, parents and community
• Proficiency with various software programs; e.g., MS Office applications
• Have or obtain valid first aid/CPR card
• Provide proof of vaccination against COVID-19 or request approval of a medical or non-medical exception using the appropriate Oregon Health Authority’s request form

Preferred Qualifications

• Bilingual in Spanish; bilingual candidates will be placed at Level M of the classified salary schedule

Compensation

• The Secretary III position is at Level L of the classified salary schedule and is based on a 205-day/11-month work year
• The estimated beginning salary for this position is $17.85-$18.94 per hour; however, highly experienced candidates may be placed higher on the salary schedule at hiring
• Applicants who hold a Bachelor's degree will automatically be placed at Step 3
• Where will I be placed on the salary schedule?
• In addition to this salary, the Canby School District will pay the employee’s 6 percent PERS contribution

Applicant agrees to assume cost and arrange for FINGERPRINT-BASED CRIMINAL RECORDS CHECK upon offer of employment. ($10-$20 at printing; $66 payroll deduction)

Canby School District is an equal opportunity employer and educator. It is the policy of the Canby School District Board of Education and School District that there will be no discrimination or harassment on the grounds of race, color, sex, sexual orientation, marital status, religion, national origin, age or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Human Resources Office at the Canby School District Office: (503) 266-7861.