Job description
Job Summary:
We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge. Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation. EEO Statement:
Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.
Aptive is seeking a full-time Senior Conference Planner who has experience in providing logistical, marketing, and administrative tasks to support and plan for national and regional conferences and other events, for a federal client in the science and technology sector. The planner will be responsible for developing and producing conference/event plans and strategies, securing exhibit and meeting space, coordinating applicable materials (brochures, briefing materials, signage, etc.), developing event staffing plans and after-action reports, and providing general logistical support. Responsibilities also include agenda development, speaker identification, speaker preparation, material development, and call for abstracts. They should have proven effective communication skills for collaborating with both internal and external stakeholders.
This is a Senior- level, full-time position is located in Alexandria, VA. This position may also be remote. Position may include travel to conferences.
Primary Responsibilities:
- Responsible for coordinating and finalizing the regional events.
- Manage event planning and logistics, including developing event project schedule 18 months prior to event. Work with the government to develop conference theme, branding, and objectives.
- Engage stakeholders and provide relevant information prior to the conference, including pre/post meeting mailings, and itinerary management.
- Support event web page and mobile app.
- Provide on-site support for participants and presenters during event, as necessary.
- Manage all protocol requirements surrounding conference, to include planning, organizing, registration, administration, flag placement, gifts and preparation of conference materials.
- Capture and distribute event findings, including outcomes, decisions, and after-action recommendations to inform future sessions.
- Must be familiar with multi-logistics events including contract management, vendor management, project planning, budget management, and staff coordination.
- Be proactive and a forward thinker and demonstrates these skills and experience and other administrative duties such as scheduling meetings and coordinating deliverable feedback.
- Must have excellent communication skills, is a strong multitasker (managing multiple events in various stages as once) and is comfortable with Microsoft office tools and collaboration tools, which currently include Zoom, Box, and Slack.
- 10+ years of experience planning and executing events.
- Bachelor’s degree in communications, public relations, marketing, or related fields.
- Experience supporting large, complex events.
- Excellent organizational skills with a high-level attention to detail and ability to carry out multiple tasks under tight deadlines.
- Ability to obtain and maintain a public trust clearance.
- Legal authorization to work in the U.S.
- Masters Degree in a related field
- Ability to get up to speed quickly on complex issues; desire to work in a fast-paced, rapidly evolving environment.
- Capable self-starter with a drive to get all types of work done and high attention to detail.
- Deep knowledge of the innovative science efforts within the federal government.
Aptive is a modern federal consulting firm focused on human experience, digital services, and business transformation. We harness creativity, technology, and culture to connect people and systems to impact the world. We’re advisors, strategists, and engineers focused on people, above all else.
We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge. Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation.
Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.
Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.
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