THE POSITION

The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis.

You must have taken and passed the Senior Deputy City Clerk examination for further consideration. To take the examination, click here.

IDEAL CANDIDATE STATEMENT

It is an exciting time in the Office of the Sacramento City Clerk! We are expanding many of our existing programs in order to provide enhanced services to our customers. As a result, we are seeking a talented and highly collaborative professional to join our team. The ideal candidate will communicate with confidence and clarity and will possess the political acumen, judgment, and skills to identify and other skills necessary to thrive in our office culture.

To be successful in this position, candidates must pay strong attention to detail, have a positive attitude, the ability to be flexible and calm under pressure, and be comfortable working with a diverse group of staff members, elected and appointed individuals, and community members. A conscientious attitude toward quality customer service and teamwork is a must. It is highly desirable that candidates have the ability to communicate effectively in both written and verbal communications, the ability to manage time and changing priorities, the ability to maintain a high level of organization, and inquisitive nature.

Candidates with experience in technical work related to projects and administrative assignments in the City Clerk’s Office, electronic document management systems, online data portals, retention and disposition of records, public records act requests, financial processing, and online financial management systems, office administration and support, working with local and non-profit groups, invoicing, purchasing, human resources, and processing legal documents and other required filings are highly desired!

Under general supervision, the Senior Deputy City Clerk performs technical work related to special projects and administrative assignments in the City Clerk's Office; coordinates Fair Political Practices Commission (FPPC) filings; responds to questions and refers individuals to appropriate agency, provides public records as requested; trains and assists incumbents, candidates, and the public in the use of on-line campaign filing system; notarizes documents.

DISTINGUISHING CHARACTERISTICS

This classification is populated with multiple incumbents who perform at the advanced journey level and are responsible for independently performing administrative duties related to special projects such as processing and coordinating special elections and/or providing training and assistance to committees and candidates regarding regulations and requirements. Senior Deputy City Clerk is distinguished from Deputy City Clerk in that the latter performs more routine administrative duties within a framework of standard policies and procedures.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by the Assistant City Clerk. Incumbents do not typically perform supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates and administers a variety of complex special projects and administrative assignments including, but not limited to, the processing and coordination of general and special elections; independently composes correspondence related to responsibilities assigned; assists in developing and writing office procedures manual.
  
• Coordinates required Fair Political Practices Commission (FPPC) filings for elected officials, advisory committee members, and designated City employees.
  
• Reviews, interprets, and appropriately implements government regulations and laws; prepares forms, correspondence, and maintains official City records and documents in accordance with government regulations and laws.
  
• Responds to questions from the general public, candidates for public office, City departments, and other agencies regarding official City records and general information; refers individuals to the appropriate agency or department; searches, retrieves, and copies public records for City departments, other agencies, the news media, and the general public; Coordinates assigned activities with other City departments and outside agencies; notarizes documents for City officials, employees, and the general public.
  
• Trains and assists committee treasurers, office incumbents, and candidates in the use of the SacCity On-Line Campaign Filing System; trains and assists the public in the use of the system to research election contributions and expenditures.
  
• Provides exceptional customer service to those contacted in the course of work.
  
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATIONS

Knowledge of:

• 
  California Election Law.
  
• Fair Political Practices Commission regulations and Federal and State laws affecting duties of the City Clerk.
  
• Organization, procedures, and operating details typically performed in a city clerk's office.
  
• Principles and practices of municipal government.
  
• Principles of excellent customer service.
  
• Basic research methods.
  
• Principles of report writing and business letter writing.
  
• English usage, spelling, grammar, and punctuation.
  
• Modern office methods, procedures, and equipment.
  
• Computers and word processing applications.
  
• Complex record management principles and procedures.
  
• Basic arithmetic.

Skill in:

• Use of computers and computer applications and software.

Ability to:

• Perform complex special projects and administrative assignments with minimum supervision.
  
• Work accurately and flexibly under pressure.
  
• Communicate effectively, orally and in writing.
  
• Work cooperatively and effectively with other departments, outside agencies, elected officials, and the general public.
  
• Research, interpret, and apply policies, laws, and rules.
  
• Understand and apply State and local election campaign finance laws.
  
• Analyze situations carefully and adopt effective courses of action.
  
• Compile and maintain complex and extensive records.
  
• Independently compose informational materials, correspondence, and written reports.
  
• Understand the organization and operation of the City and outside
  agencies as necessary to assume assigned responsibilities.
  
• Effectively train and evaluate lower-level staff.
  
• Type at a speed of not less than 50 net words per minute.

EXPERIENCE AND EDUCATION

Experience:

One year of experience comparable to Deputy City Clerk with the City of Sacramento

SPECIAL QUALIFICATIONS

Notary:

Possession of a Notary commission issued by the California Secretary of State is highly desireable.

Driver License:

Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
  • If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.

• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or sent to the Employment Office by email/fax or mailed by the final filing deadline or upon receipt of 50 applications, whichever occurs first. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

• If you are currently on an active eligible list for the Senior Deputy City Clerk classification, it is unnecessary to retake the examination.
• The eligible list is effective one year from the date of passing the examination for the Senior Deputy City Clerk .
• If you are hired from the eligible list you will no longer have active status on the eligible list per CSB Rule, 5.7(i). Applicants interested in maintaining their eligibility will need to take and pass the exam after their hire date.

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.

• Send an email to employment@cityofsacramento.org or
• Call the Human Resources Department at (916) 808-5726

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.


Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.