The Senior Executive Assistant will be a proactive, confident and strategic partner, bringing organization and a detailed approach to all tasks, and serve as a liaison to the agency’s leadership and staff. There is a learning curve to understand the integrated and nuanced aspects of the business to contribute significantly, but will make a big impact, be multifaceted and fun. Responsibilities will increase as capabilities are demonstrated. For a strong performer, there is significant potential and growth opportunities within the company. The ideal candidate will have proven experience in supporting executive leadership, with a special focus on project execution and interdepartmental collaboration.

Essential Duties & Responsibilities as Senior Executive Assistant

• Serve as a trusted business and thought partner for the President and CEO

• Collaborate on the agency’s strategic initiatives and projects across internal departments

• Manage the CEO’s calendar, including facilitating daily activities, coordinating meetings with internal and external parties

• Ensure schedules are highly organized and optimize bandwidth whenever possible to drive efficiency

• Create presentations for on- and off-site meetings and coordinate rooms for presentations as needed for internal teams, clients, prospects, and community outreach

• Utilize Google Drive

• Proactively schedule detailed travel plans, itineraries and agendas

• Assist with client-relationship details, including contact scheduling, lists, correspondences, gifts, mailings, etc.

• Perform research for business development and client engagement

• Prepare and edit correspondence that may be confidential

• Prioritize conflicting needs in a fast-paced office, handling matters expeditiously and proactively and following projects through to successful completion

• Enhance the role by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments

• Handle select personal tasks and local errands to allow the CEO more time for strategic priorities

Required Skills

• Model a very strong work ethic and professionalism

• Be proactive, taking initiative and meeting tight deadlines

• Maintain a cheerful and positive disposition with a whatever-it-takes attitude

• Treat confidential matters with diligence and care

• Provide good listening skills and excellent communication, including grammar

• Multitask, prioritize and organize in a fast-paced environment with a sense of urgency while being mindful of details and schedules

• Be a self-starter who can work independently

Qualifications

• 5+ years experience supporting executives

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  Proficiency with basic business software (Google Drive) and calendar management (Microsoft Outlook)

• Strong verbal and written skills, including excellent proofing skills

• Highly organized and detail oriented

• Experience with Workfront a plus

• Bachelor's degree