Requisition No: 794865

Agency: Economic Opportunity

Working Title: 794865-SENIOR MANAGEMENT ANALYST SUPV - SES - 40044155

Position Number: 40044155

Salary: $55,000- $65,000

Posting Closing Date: 02/26/2023

JOB TYPE: FULL TIME / SES

POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)

www.floridajobs.org/

Open Competitive

Our Organization and Mission:

The Florida Department of Economic Opportunity (DEO) works across the state to support Florida’s economy, robust and talented workforce and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities and workforce are better prepared to withstand future economic slowdowns and natural disasters

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply for positions at DEO that fit their skill sets.

The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let DEO’s mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

The Senior Management Analyst - Supervisor (Grants and Special Initiatives Supervisor) position is in the Division of Workforce Services and is responsible for the successful implementation of competitive grant programs and special initiatives. The incumbent in this position is expected to function with a great deal of independence, high quality organizational skills; be a self-starting problem solver; exercise sound judgment and managerial skills to complete assigned projects and tasks; and coordinate extensively with both internal and external stakeholders.

Key areas of responsibility include assisting local workforce development boards with providing enhanced workforce development services, currently in the following areas: focused services to job seekers with barriers to employment; expansion of registered apprenticeship opportunities for employers and job seekers; and preparedness and response to disruptions due to natural disasters/emergencies through the implementation of National Disaster Recovery Dislocated Worker Grants. (Specific assignments change as new grants or special initiatives are assigned.) The ideal candidate is someone who is knowledgeable about workforce development programs, is keenly able to develop and cultivate professional relationships both internally and externally and can operationalize complex federal and state statutory requirements into policies and processes that support both efficiency and compliance.

The Difference You Will Make:

DEO is a fast-paced work environment in which critical thinking and prioritizing are a must. You will play a critical role in facilitating the local operation of the assigned grants and special initiatives, at the state level.

You will develop and implement new workforce programs and initiatives that enhance the talent pipeline within the state, lead and motivate a team and spearhead the bureau’s efforts related to helping prepare a diverse population of job seekers and youth (including individuals with disabilities, veterans, and individuals with barriers to employment) meet the talent needs of employers in demand industries; assist in helping Floridians obtain needed resources to secure self-sufficient employment by providing programmatic guidance, training and technical assistance, to include sharing of best practices in the field and overcoming challenges in the implementation of innovative programs.

How You Will Grow:

DEO encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with our Office of HR Training and with our Division of Workforce Training Unit. In accordance with DEO’s Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and also exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of DEO's available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Additionally, in this position, a position-specific training plan will be created to guide you through learning the requirements necessary to support your assigned programs.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow attracting development and new business. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. DEO is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the Capitol. Each spring, the legislative session opens and people pour in to see the State perform its business. So regardless of what brought you here, being here will guarantee you an experience vibrant with entertainment, culture and delight. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University(FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA IS MORE THAN A PAYCHECK!!

* State Group Insurance coverage options+ * Retirement plan options, including employer

(health, life, dental, vision, and other supplemental options) contributions (FYI, please click www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year * Annual and Sick Leave Benefits

* Student Loan Forgiveness Program (Eligibility required) * Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided

* Career Growth * Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$55,000 – 65,000 / annually

Your Specific Responsibilities:

“Supervisory employees are those who spend the majority of their time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work, and who have the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action, including all employees serving as supervisors, administrators, and directors.” Section 110.205(2)(w), Florida Statutes.

This position oversees the bureau’s disaster and competitive grant programs as well as special initiatives, and is responsible for the direct supervision of staff engaged in writing and managing grants, conducting research, providing training and technical assistance to Florida’s Local Workforce Development Boards (LWDBs), assisting with program development, and managing the day-to-day operations of assigned workforce programs, initiatives and pilot projects.

• Serves as overarching grant manager for assigned initiatives, facilitates and coordinates grant-related projects and assigned workforce programs to ensure compliance with grant/program requirements and the attainment of planned outcomes/deliverables. Manages correlating grant agreements and contracts. Uses managerial and independent judgment to identify problems regarding grants/contracts and makes recommendations for resolution to management. Works closely with the Department’s Bureau of Financial Management regarding financial awards, obligations and expenditures, as well as financial tracking, reporting and compliance. Serves as the lead grant manager and point of contact for the Department’s National Dislocated Worker Grants.
• Uses managerial skills and independent judgment to develop and coordinate implementation strategies for assigned programs, initiatives and pilot projects in accordance with federal, state and department requirements and objectives.
• Serves as the Department’s liaison with internal and external partners involved in special initiatives or populations to facilitate the exchange of information and collaboration across workforce, education, corrections, industry and community-based partners and organizations.
• Serves on statewide committees, advisory councils and/or workgroups, as assigned.
• Conducts program development for assigned programs, initiatives and pilot projects. Makes recommendations for promising or best practices to management and LWDBs. Guides internal staff and LWDBs through the grant application and management process.
• Coordinates with assigned staff for the preparation and submission of assigned federal and/or state special grant/contract reports. Ensures assigned staff tracks related data and planned outcomes for assigned programs, initiatves and pilot projects and conducts trend analysis.
• Coordinates and maintains standards and deadlines for proposals; assists in the review of proposals for completeness, accuracy, quality and responsiveness, and ensures compliance with the Notice of Funding Availability or other grant criteria.
• Oversees the required activities for assigned programs, initiatives and pilot projects.
• Assists in reviews of proposed changes in laws and regulations to determine what impact they may have on departmental policy as well as assigned programs, initiatives and pilot projects.

Required Knowledge, Skills, and Abilities:

• Knowledge of basic management and supervisory principles and practices.
• Knowledge of the workforce development system and programs.
• Knowledge of the methods of data collection and analysis.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Knowledge of grant management principles and practices.
• Ability to write and review grant proposals.
• Program management skills.
• Ability to utilize problem solving techniques.
• Ability to conduct extensive research.
• Ability to understand and apply relevant laws, statutes, rules, regulations, policies and procedures.
• Excellent verbal and written communication skills.
• Ability to develop constructive and cooperative working relationships with others (internal and external).
• Ability to communicate with persons outside the organization, representing the organization to customers, the public, government, and other external sources.
• Ability to plan, organize and coordinate work assignments to meet established deadlines.
• Proficient in software such as Microsoft Excel, Word, PowerPoint and SharePoint.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state and national law enforcement records.

Minimum –

• Some travel may be required, approx. 10-15%.
• Duties and responsibilities of this position must be performed at the official work site of the Department.

Preferred –

• Bachelor’s degree from an accredited college or university or four years of equivalent work experience in workforce development programs.
• At least two years of supervisory, management or leadership experience.
• At least two years of experience providing training, guidance and technical assistance for a state or federally funded program.
• At least two years’ experience working with a state or federally funded program in a management/leadership capacity responsible for the tracking of outputs and outcomes, deliverables and critical deadlines.
• At least two years of professional writing experience, e.g. reports, white papers, studies, policies, procedures, memorandums, or similar documents.
• At least two years of experience of research and analysis of statutory, regulatory, and programmatic sources related to state or federal programs.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.