Job description

At Island Energy Services (IES), we are constantly looking for people who are driven to find cleaner, smarter ways to fuel our community. It is our goal to provide our customers with efficient, reliable, and high quality services. No matter where you are on your career path, Island Energy offers continued education and training to help you cultivate your skills and expand your opportunities.

IES exists to make life better for everyone in Hawai‛i. We are proud to be a local company and a leader in the logistics and distribution of energy products through our network of terminals. IES safely and reliably operates a large distribution system across four islands consisting of six terminals. IES is currently seeking a Senior Payroll Specialist to join our team.

SUMMARY
Under the supervision of the VP Human Resources, the Senior Payroll Specialist (SPS) is responsible for processing bi-weekly and weekly payroll processing for IES Downstream and Retail (approximately 240 employees and 6 pay groups). This position requires the ability to respond to a variety of payroll questions from salaried (2 groups), salaried non-exempt, non-exempt hourly and bargaining unit (2 groups) of employees. Required competencies include accuracy, attention to detail, and a proven ability to interact with employees in a timely basis and with a high degree of professionalism. The ideal candidate must be able to establish priorities under tight deadlines and have a proven track record as a motivated, self-starter who can work on multiple projects and priorities within a fast-paced environment. Incumbent is expected to have sound knowledge of payroll processing functions through a Human Resources Information System (HRIS). Prior relevant experience in energy, manufacturing industries is a plus.

MAJOR RESPONSIBILITIES include but not limited to:

• Is the primary Ceridian Payroll Processor for all IES pay groups. Ensure pay is processed on time, accurately, and in compliance with government regulations. Assist with Ceridian payroll policy set-up and payroll audit processes and procedures. Conduct Ceridian training for new Supervisors and employees.
• Ensure payroll compliance with IBEW and USW Collective Bargaining Agreements. Work with Terminal Managers and Supervisors on a variety of payroll processes and procedures. Assist with guidance and assistance in the implementation of CBA payroll policies and work with Ceridian to ensure pay policies are set-up correctly in the system.
• Ensure pay entries are entered correctly in Ceridian such as signing, retention, tuition and other employee recognition and reward compensation. Work with Station Management and the HR Retail Partnership team on a variety of payroll and benefit initiatives.
• Implement, maintain, and review processing systems to ensure timely and accurate processing of payroll transactions including salaries, garnishments, taxes, and other payroll deductions. Verify Quick Entries (QE’s) for all pay changes and adjustments including signing, retention and U-Time payouts as well as other pay adjustments as needed.
• Ensure quarterly and yearend financial reporting in Ceridian is up to date and confirmed by government agencies.
• Manage and complete annual payroll processing and holiday calendars and train other team members on payroll processing as needed.
• Benefit Administration. Reconcile on a monthly basis all benefit invoices with payroll (employee and employer cost) with new and terminating employees. Assist with annual Benefits Open Enrollment.
• Assist with update and maintenance of payroll guidelines and payroll records in compliance with federal and state law.

MINIMUM QUALIFICATIONS & SKILLS

• Minimum three to five years of progressive weekly/bi-weekly payroll processing experience.
• Working knowledge of HRIS payroll system(s).
• Associates Degree in Accounting or related field.
• Must be able to qualify for a Transportation Worker Identification Credential (TWIC).
• Ability to uphold to strict ethical standards: integrity, objectivity, and confidentiality. Strong work ethics.
• Proficient Microsoft Office Suite skills, including editing and proofreading.

DESIRED QUALIFICATIONS & SKILLS

• Ceridian Dayforce HRIS software, highly desired.
• ADP HRIS software, highly desired.

PAY & BENEFITS
$65k to $90k commensurate with experience, plus generous company benefits.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands, hands to finger, handle, or feel objects, tools or controls to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and /or move up to 30 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus.

OTHER REQUIREMENTS

• This is a salaried non-exempt position under FLSA regulations.
• Employment is contingent upon successfully passing an employee reference check, drug test, criminal background check and a five-year motor vehicle history check.
• Willingness to commit to The Island Way (IES core values of): Kīnāʻole, Aloha, Lōkahi and Hoʻohana.
• Must be able to obtain a Transportation Worker Identification Card (TWIC) within sixty days of hire.
• Valid driver’s license with clean abstract.
• Willingness to devote the time as needed to meet project and task deadlines. Willingness to maintain or increase skills.

Island Energy Services, licensee of the Texaco brand, is an equal opportunity, at-will employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Position open to US residents and resident aliens with a valid green card only.

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