Provides administrative support to a School Director, Associate Dean, College-wide Director, and/or an Assistant Vice Provost.

• Compiles and processes information for analysis as requested
• Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
• Answers telephone, screens callers, relays messages, and greets visitors
• Maintains calendar, correspondence, and supplies
• Opens, sorts, and screens mail and prepares outgoing mail
• Maintains time and attendance records as assigned
• Prepares or acts as back-up preparer for on-line payroll as needed
• Establishes and maintains filing system for the designated area
• Prepares correspondence, proposals, and reports
• Interviews, assigns, trains and supervises student assistants assigned to the Department
• Assists with record keeping and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders
• Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics
• Handles highly confidential information
• Performs other duties as assigned

• Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
• All degrees must be from a regionally accredited institution
• Ability to type 40 wpm
• Knowledge of College policies and procedures
• Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
• Knowledge of office practices and procedures
• Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
• Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manual
• Ability to write routine reports and correspondence
• Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
• Ability to speak effectively before groups of customers or employees of organizations
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy and are encouraged to apply for the positions being filled.

The final candidate is to successfully complete a background screening and reference check process.