Job description

The Sr. Special Events Coordinator provides planning, management and execution of the Foundation’s special event efforts, including events such capital campaign events, and seasonal engagements (Halloween Doors & More, the Derby Party, Tree of Life, etc...) It has responsibility for the recruitment of event volunteers and coordination of volunteer management and logistics. Develops and implements successful strategies for increasing revenue and event participation.

Primary Responsibilities:
The ideal candidate will exhibit confidentiality, flexibility and accountability in all aspects of the role. The Special Events Coordinator will attend all events including evenings and/or weekends.

• Plan, manage and execute special events to ensure event goals are met for Community Hospice & Palliative Care Foundation (CHPCF).
• Create and execute plans to secure, cultivate and steward corporate and individual sponsorships and secure in-kind donations.
• Ability to represent CHPCF at select public speaking engagements of any size group when assigned and give tours to supporters.
• Coordinate with leadership team, councils and staff with fundraising events.
• Responsible to develop and oversee event budgets, action plans, timelines, negotiate event contracts, create innovative ways to increase revenue while managing expenses. Leads post-event evaluation, identify challenges, areas for improvement and successes and report to team.
• Expediently provide all event/campaign information to gift processing team to be entered in database and confirm all donors are acknowledged promptly. Analyze event and campaign results to identify donors and groups for further cultivation, identify potential donors and sponsors, and assess feasibility for continuation of events and/or development of new events.
• Directly plan and manage all aspects of event logistics including: a) coordinating committee meetings—handle meeting notifications, attendee documentation, take and distribute meeting minutes, and follow up with non-attendees; b) coordinating event mailings—save the dates, invitations, attendee and sponsor thank you letters, and all e-newsletters as needed; c) securing and managing volunteers; d) coordinating special event e-newsletters, web/internet and intranet updates as needed.
• Develop action plans and timelines for fundraising events. Leads post-event evaluation, identify challenges, areas for improvement and successes and report to team.
• Manage and coordinate with Senior Development Officer, Special Events and Outreach Manager all third-party events.
• Keep apprised of advances and trends in the field through networking, education and journals. Bring information relevant to the Foundation and its work to the attention of Foundation staff and leadership.

Education & Experience:

• Bachelor’s degree required.
• Two years nonprofit development support experience preferred, with an emphasis on special event support and logistics and volunteer oversight.

Knowledge, skills and prefered abilities:

• Able to maintain professional and cordial working relationships with staff and volunteers. Positively represents CHPCF in all interactions within CHPC.
• Skilled at responsible administrative work requiring independent judgment with speed and accuracy; excellent organizational skills; ability to perform more than one task at a time; the learning, interpreting and application of organizational policies, rules and regulations.
• Possess a demonstrated willingness to adapt to varying work load. Can adapt to heavy workloads periods, then fill in for others on other tasks as time is available and priorities change.
• Willing to pitch-in to help others when deadlines are tight or the workload is heavy, e.g. preparing for event and special campaign mailings.
• Working knowledge of Raiser’s Edge database documenting all aspects of special events and volunteer management preferred.
• Possess skill and accuracy in entering data into a software database following guidelines and being alert to patterns and potentially questionable information.

About Community Hospice & Palliative Care
Established in 1979, Community Hospice & Palliative Care is an innovative national leader in palliative and hospice care, as well as providing programs and services to meet the diverse needs of the communities it serves. During its 42-year history, through the support of more than 1,000 employees and 1,000 volunteers, the organization helps approximately 1,600 patients per day to live better with advanced illness – at home, in long-term care and assisted living facilities, in hospitals and at its 10 inpatient care centers.

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COVID Statement: Per mandates from the Centers for Medicare & Medicaid Services (CMS) Alivia Care, Inc. and its subsidiaries, affiliated entities, joint ventures and related companies (including, without limitation, Alivia Care of Georgia, Inc., Alivia Care Solutions, Inc., PACE Partners of Northeast Florida, Community Hospice of Northeast Florida, Inc. and Community Hospice & Palliative Care Foundation) requires the COVID-19 vaccine.

If hired, you will be required to produce proof of vaccination as a condition of employment. Exemptions for medical or sincerely held religious beliefs may be requested according to EEOC guidance but approval is not guaranteed. In addition, approved exemptions do not guarantee that an accommodation can be made that will allow you to perform the essential functions of the role. Each situation is considered on a case by case basis. Please consider this risk before deciding to move forward with your application.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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