Job Summary

This position performs and takes responsibility for various technical and/or clerical duties in a law enforcement agency, using various computer programs and/or operating technical equipment. Perform general responsibilities inherent to properly maintaining the office of the division where assigned. Perform lower level accounting work; maintain fingerprint files; handle receptionist duties, including multi-line phones and direct contact with the general public; maintain attendance records for vacation, sick leave, holidays, and compensatory time.

DISTINGUISHING CHARACTERISTICS: Positions in this classification may function as the only or principle clerical support personnel in an office; must have the ability to relieve technical and/or administrative superiors of routine office or technical responsibilities. Positions in this class may work as part of a team; must have the ability to establish and maintain good working relationships. Incumbents are expected to be -responsible for the flow and completion of work within their assigned unit, within general guidelines, and with full occupational levels of skill a-nd accuracy. Incumbents must be able to use independent judgment in the application and/or choice of procedures in determining the priority of workload. Work is subject to cross-checking and/or general review.

REQUIRED ADDITIONAL DOCUMENTS CHECKLIST- DOCUMENTS MUST BE UPLOADED WITH YOUR APPLICATION:

• Copy of valid driver's license (Must be uploaded with your application; front side only)
• A validated typing test (see below for details)
• Copy of DD-214 - Member Form 4 (if applicable; Must be uploaded with your application; See RCW 41.04.010 as to how Veteran's Preference is applied.)
• Copy of Permanent Resident Card AKA "Green Card" (if applicable; MUST be uploaded with your application; front side only)
• Official transcripts from the school of your highest level of education or transcripts showing proof of your degree. All transcripts must be official copies; they cannot be uploaded with your application.
  
  Accepted methods for transcript submission:
  1. If your school distributes official electronic transcripts, have the registrar email the official transcripts directly to: Lschwebs@spokanecounty.org. Electronic transcripts will only be accepted if sent directly by the school.
  
  2. If your school does not issue electronic transcripts, please email: LSchwebs@SpokaneCounty.org to make other arrangements.

*****A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Applicants are welcome to submit their application without the typing test and then Civil Service will contact them for scheduling. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; below is the name of an employment agency that DOES offer validated typing tests and their associated cost:

Express Employment Professionals: 509-747-6011; Fee: $10

If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application. **We will not accept self-tests completed on the Internet. If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position.*****

DO NOT SUBMIT RESUME; resumes are NOT accepted in lieu of a complete online application.

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TESTING INFORMATION

Written Exam: TBD

By invitation only, for applicants who meet the minimum requirements and submit complete applications by noon on Thursday, December 22, 2022.

Oral Board Interviews: Will be scheduled upon successful completion of the written exam.

PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Skype, over-the-phone, or outside testing facilities are permitted. No exceptions.

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• NOTE: Most Sheriff’s Technical Assistant 2 (STA2) positions in the Spokane County Sheriff's Office are full-time. Spokane County has one 50% (20 hours per week) STA2 position with benefits (at the 50% employee rate). This position is expected to be at 50% for 2022 and the Sheriff’s Office will work on transitioning it to a full-time employee position starting in 2023. A review of the position will occur no later than December 1, 2022. The position will be assigned to the Forensics Unit and will report to Forensics Unit supervisors. Generally, the days of work and hours for this position will occur during dayshift, three days per week.

THIS JOB POSTING IS TO CREATE ELIGIBILITY LISTS FOR ALL SHERIFF’S TECHNICAL ASSISTANT 2 (STA2) POSITIONS IN THE SPOKANE COUNTY SHERIFF’S OFFICE. There will be an option to be placed on either the full-time list, the part-time list, or both lists. If you are on the current STA2 eligibility list(s), you do not need to re-apply.

Examples of Duties

EXAMPLES OF DUTIES: The following duties ARE NOT intended to serve as an exclusive list of all duties performed by all employees in this classification, but only as a representative summary of the primary duties and responsibilities. Incumbent may not be required to perform all duties and may be required to perform additional, position specific duties.

Maintain confidentiality of all information in Sheriff’s Office records and files.

Receive and transcribe reports from arresting officers, investigators, supervisors, suspects, prisoners, and witnesses, working with recordings, handwritten and/or oral reports, or notes and provide rough copies or final reports. Type correspondence, reports, legal forms, documents, memos, and directives. Proofread all work to ensure accuracy of grammar, spelling, etc. and make corrections, as necessary. Transcribe statements and depositions verbatim from recordings from suspects, prisoners, and witnesses; must be able to testify in court as to the accuracy of said transcription.

Create, update, and maintain all specialized records and files.

Answer multi-line phones; handle public inquires. Perform duties as receptionist, handling telephone and counter work as required.

Archive files as needed. Perform records retention duties as needed.

Draft reports as requested.

Order and maintain supplies; inventory other items as needed.

Use various computer programs; record, search, print, correct, and design spreadsheets and programs; create new forms and/or files as needed.

Take fingerprints using Livescan machine and software program; ability to take inked palm prints on a variety of different types of employment applicants, licensees, juvenile arrests, and sex offender registrations.

Capture photographs using video system. Correct and maintain criminal history and identification information found in the Law Enforcement Records Management System (LERMS). Build or fix identification records in LERMS.

Log and bill Washington State Patrol for sex offender registrations.

Conduct 10-print fingerprint comparisons. Take DNA samples of individuals as ordered by the courts.

Collect and route employee/office incoming mail. Process outgoing mail.

Maintain attendance records.

Other duties as assigned.

Minimum Requirements

Selection Factors

• modern office practices, procedures, and equipment
• keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods
• simple accounting
• legal terminology and procedures, business English, punctuation, and rules of grammar
• basic computer programs, files, sort/merge requirements, and spreadsheet possibilities
• prefer six months to one year of experience with Microsoft Office software

• modern office practices, procedures, and equipment
• keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods
• simple accounting
• legal terminology and procedures, business English, punctuation, and rules of grammar
• basic computer programs, files, sort/merge requirements, and spreadsheet possibilities

• learn and operate various computer programs
• design formats to present necessary information in an understandable form
• keyboard accurately at a minimum of 45 words per minute
• complete all requirements of the assigned position with a high degree of accuracy
• learn to use law enforcement terminals
• learn and retain complex policies and procedures
• stand or sit for extended periods of time; lift and carry supplies weighing 10 to 20 lbs., and on occasion lift up to 50 lbs.; bend, twist, and reach to stock shelves and cabinets; requires good shoulder flexibility and finger dexterity
• make mathematical computations with speed and accuracy using ten-key machine by touch
• understand and execute oral and written instructions and to apply available guidelines to varied situations
• multi-task in a fast-paced environment
• adjust to flexible deadlines
• establish and maintain effective working relationships with co-workers, supervisors, officials, and the public

Behavioral Standards: All employees of the Spokane County Sheriff’s Office are responsible for contributing to a safe, productive and positive work environment, by being self-motivated and actively demonstrating the core values of the Sheriff’s Office in their daily work and interactions:

• Respect: Appreciating and valuing customers, co-workers, managers, other County employees and County leadership by showing courtesy, friendliness and fairness. Communicating in a productive and professional manner.
• Accountability: Honoring and delivering on commitments by taking responsibility for personal actions and results; a team player that helps the organization meet its objectives by taking initiative; being a responsible steward of public resources and the trust County residents have placed in each of us.
• Integrity: Positively represents the organization and the County by modeling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.
• Innovation: Striving for excellence by actively pursuing opportunities for new and improved methods, procedures or technologies; fostering an environment of engagement and empowerment and embracing continuous improvement.