Shipping & Receiving Clerk, Purchasing (DLS Oahu)
Job description
Diagnostic Laboratory Services, Inc. (DLS) is Hawaii’s largest locally owned and operated medical testing laboratory. DLS is considered a leader in the Hawaii, Guam and Saipan communities we serve. As an integral part of the patient care team, DLS uses state of the art testing and value-based informatics to promote optimal patient care and positively impact patient outcomes.
Schedule
Regular Full-Time Position
Must be available Monday through Friday from 8:00 am to 4:30 pm.
Flexible to stay late as needed.
Flexible to work Saturdays as needed.
Must be flexible with schedule changes to meet operational needs.
Job Summary
1. Responsible for a variety of duties in receiving and processing of supply request orders, receiving materials/supplies/equipment, performing inventory, maintaining stockroom, and delivering materials/supplies to various departments.
Duties and Responsibilities
1. Listed below are the major duties and responsibilities of this position. Essential job functions are identified with an *.
2. Processing Client Supplies. (40%) *
- Assists clients with determining appropriate supply needs.
- Reviews client's ordering patterns/needs and determine whether or not to fill the order as requested.
- Informs Marketing department of usual client ordering habits.
- Processes client supply order forms.
- Documents and reviews inbound client order forms.
- Retrieves and properly packages requested supplies from storage rack.
- Notates items packed on client’s order form.
- Labels packages/boxes and indicates the date/time/initial when completed.
- Enters client orders into Finance Supply Chain Management (FSCM) system to ensure that the requested quantities will be deducted from the perpetual inventory.
- Matches client orders and FSCM’s delivery receipts.
3. Receives materials, supplies and equipment. (30%) *
- Accepts and rejects inbound deliveries from vendors and third party shippers as appropriate.
- Follows receiving processes and procedures to ensure proper receipt of inbounds.
- Properly documents delivery to departments and temperature storage for department deliveries.
- Enters receiving data into materials management system.
- Adjusts receiving data when necessary.
- Notifies buyer of shipping errors.
- Properly disposes of damaged/defective goods.
- Handles hazardous items following all applicable policies and procedures.
- Documents reagent information into warehouse logs.
- Enter lots/expirations dates by shipment.
- Document issue dates for new lots.
- Process quality control for micro media.
4. Ships materials, supplies and equipment. (10%) *
- Determines the best packaging options for outbound shipments based on following:
- Fragile, liquid, temperature sensitive items.
- Dry ice limitations per IATA requirements.
- Alcohol based solution per IATA requirements.
- Non-shippable items which may include formalin, flammable, and caustic chemicals.
- Proper weight limits.
- Determines carrier and priority type for shipments.
- Reviews department’s shipping form for specific instructions.
- Prepares packages/boxes and documents into log sheet to generate postage.
- Delivers outbound shipments to designated pickup location to meet carrier timetables.
5. Delivers materials, supplies and equipment to all departments at Halawa, with attention to temperature and/or time-sensitive materials. (10%) *
- Properly notifies end users of frozen/refrigerated items and proficiency studies and obtains signature for College of Pathologists (CAP) items.
- Adjusts delivery notification tags where appropriate for departments.
6. Maintains the stockroom and equipment. (10%) *
- Ensures proper inventory levels are maintained.
- Assembles test kits as needed.
- Identifies and notifies management of low stock levels. Performs periodic physical inventory to validate on hand quantity to system stated quantity. Participates in annual year-end inventory.
- Communicates with department when any equipment (i.e., malfunction).
7. Performs other duties as required.
8. Job Expectations:
- Communicates relevant information to team members, supervisor, and other appropriate people in a timely and appropriate manner.
- Supports organizational performance and strategy by providing information and contributing to quality improvements, as appropriate.
- Observes all safety and health regulations and works in accordance with DLS safety policies and procedures. Reports unsafe actions/conditions and injuries to supervisor promptly.
- Identifies and analyzes problems; makes decisions and takes appropriate action(s).
- Assists internal and external customers with questions, concerns, problems, etc.
- Maintains a positive work climate and effective working relationships with internal and external customers.
- Maintains attendance as scheduled/assigned, consistent with DLS policies and procedures.
- Attends and/or participates in activities such as, but not limited to, meetings, required in-service programs, continuing education, and competency assessments.
- Models the behaviors consistent with the mission, vision and shared values of the organization.
- Maintains confidentiality of information in accordance with company policies and procedures.
Job Demands
Communication Demands:
- Ability to communicate effectively in English, both in verbal and written form.
- Requires frequent direct, telephone, and email contact with some or all of the following: peers, management, clients, vendors, and the general public.
- Requires regular participation in meetings with peers and management.
- Requires occasional contact through letters and memos to peers, management, and vendors.
Typical Physical Demands:
- Continuous: standing, walking, forward reaching, grasping, handling, fingering, seeing, hearing, and speaking.
- Frequent to continuous: bending, squatting, stooping.
- Frequent: crouching, twisting, overhead reaching, pushing and pulling up to 250 pounds with assistance, lifting and stacking up to 55 pounds (floor to waist), carrying up to 45 pounds.
- Occasional: sitting, stair climbing, kneeling, side bending, lifting - 75 + pounds with assistance (floor to knuckle, knuckle to shoulder, lifting 35 pounds (shoulder to overhead), carrying 75+ pounds with assistance.
- Machines, tools, and work aids: pallet jack/lift, hand truck, wagons, carts, bow cutter, step ladders, computer and MMIS system.
Typical Working Conditions:
- Work environment includes conditions common to a laboratory, including working around or indirectly with bio-hazardous materials, and potentially hazardous chemicals.
- Generally works an indoor, well lighted air-conditioned office/laboratory setting with adequate ventilation.
- Occasionally performs work in a walk-in refrigerator for up to 15 minutes at a time.
- Occasionally performs work outdoors.
Qualifications
Education:
Required:
- High school diploma or equivalent.
Experience:
Required:
- One (1) year of work experience providing customer service.
Preferred:
- Experience in inventory practices and systems.
- Experience in healthcare, Information Systems, Information Technology, or related field.
Skills:
Required:
- Ability to communicate effectively in English both in verbal and written form.
- Ability to work effectively both independently and with a team.
- Excellent customer service skills.
- Skill in organizing and maintaining accurate records and attention to detail.
Preferred:
- Working knowledge of personal computers and business related software, such as Windows, Word and Excel.
Equal Opportunity Employer/AA/Disability/Vet
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