JOB TITLE: Special Assistant, Executive Office

GRADE: MGT E; Salary is $109,694

LOCATION: Washington, DC (HQ)

ORGANIZATIONAL OVERVIEW:

We are the Service Employees International Union (SEIU), a union of about 2 million diverse members in healthcare, the public sector, and property services. We believe in and fight for our Vision for a Just Society: where all workers are valued and all people respected—no matter where we come from or what color we are; where all families and communities can thrive; and where we leave a better and more equitable world for generations to come. We are an anti-racist union determined to check corporate power and uproot structural racism through unions—worker power and collective action—and government—legislative and political action. We fight for Unions for All and a Government that Works for All so that all of us, across race and place, can have power together in unions and participate fully in our democracy.

PURPOSE:

To provide support to the Chief of Staff and Executive Office in the coordination and implementation of union-wide and priority programs and projects and to serve as a liaison with staff, officers and external contacts.

PRIMARY RESPONSIBILITIES: (Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)

• Works with the Chief of Staff, officers, Senior Leadership Team, and department/division leaders to execute and integrate union priorities, projects and directives.
• Helps to drive internal communications throughout the union, including preparing documents for the International Executive Board, Executive Committee, Executive Office, divisions, departments and all staff.
• Plans and assists in the preparation of agendas and materials for meetings and presentations for/with the International Executive Board, Executive Committee, officers and senior staff.
• Serves as a center, when needed, for coordination of union-wide priorities, including actions, and other events.
• Produces accurate, well-written, and analytical memos, letters and other documents that help inform leadership and senior staff decision-making, while meeting strict deadlines for completion.
• Assists and oversees implementation of technology (i.e. Google Suite) during meetings and events
• Works in project management programs, such as Monday.com, to help maintain staff accountability and production
• Handles sensitive issues that require confidentiality.
• Researches and synthesizes information from meetings and other conversations, with recommendations on next steps.
• Assists in responsible budget management of various projects and programs.
• Manages executive office administrative staff.
• Supports the Chief of Staff and the Special Assistant to the Chief of Staff in some scheduling and project management to increase efficiency.
• Performs other duties as required to assist the International Union and Local Unions.

CONTACTS:

SEIU Executive Officers and Chief of Staff, officer assistants, Senior Leadership Team, local leaders and staff, and SEIU International staff.

DIRECTION AND DECISION MAKING:

This position reports to the Special Assistant to the Chief of Staff.

EDUCATION AND EXPERIENCE:

A bachelor’s degree, or a minimum of five-to-seven (5-7) years of related work experience, or a combination of education and experience that would provide for the following knowledge, skills and abilities:

• Outstanding written, verbal, and analytical communication skills.
• Knowledge of labor unions.
• Skill in the use of Microsoft Office, Google Suite, and project management programs.
• Excellent general technical skills, including meeting software such as Zoom
• A high level of judgment and ability to take initiative and work independently; must be able to work with elected SEIU leaders, SEIU members, and staff in complex and sometimes political situations.
• Ability to make judgments “on the fly” that are reflective of the union's values and vision and help reach program goals.
• Ability to model consistently the vision and values of the union, as well as our leadership standards.
• Strong interest in the parts that make up the whole of the union.
• Must be able to handle multiple, complex, priority projects simultaneously and meet established deadlines.
• Ability to work extended and irregular hours on a regular basis and willingness to travel occasionally with overnight stays required.

PHYSICAL REQUIREMENTS:

Work is generally performed in an office setting, but the job may require work in the field or in other settings to perform the tasks required to complete assignments. Must be available for frequent travel with overnight stays. Travel and work beyond traditional business hours is required.

VACCINATION REQUIREMENT: Candidates will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for either a) a certain medical condition(s); or b) on the basis of sincerely held strong religious beliefs and practices; c) as otherwise required by law.

APPLICATION REQUIREMENTS: A resume and cover letter are required for all applications.