Special Assistant to the President & Secretary to the Board of Trustees
Full Time
Rootstown, OH 44272
Posted
Job description
Position Information
Position Title
Special Assistant to the President & Secretary to the Board of Trustees
Staff/Faculty
Position Type
Admin/Professional
Full or Part Time
Full Time
Position Summary Information
Summary
The Special Assistant to the President and Secretary to the Board provides direct assistance to the President and serves as a conduit for high level projects, ensures accurate, proper, timely and appropriate flow of information to and from the Office of the President, and provides support as needed. The Special Assistant manages the office of the President; oversees presidential activities and initiatives; works with the President on Executive Management Team meetings and retreats and ensures actions identified in these meetings are tracked and completed, including malmanagement of the President’s Office annual budget and serving as an ambassador for the University. The Secretary to the Board of Trustees provides oversight of both meeting and retreat preparation; acts as a liaison to facilitate the President’s relationship with the Board and others matters related to the effective function of the Board on behalf of the University.
Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.
Pay Grade: 13
Starting Salary Range: $87,407 – $104,888
Location: Rootstown, OH
Benefits Offerings Include:
Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.
Pay Grade: 13
Starting Salary Range: $87,407 – $104,888
Location: Rootstown, OH
Benefits Offerings Include:
- Hybrid Workplace
- Competitive Health, Vision, Dental
- Flexible Spending Account
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 11 Paid Holiday Days
- Wellness Offerings
- Short and Long Term Disability Coverage
- Life Insurance
Principal Functional Responsibilities
1) Manage the operations of the Office of the President and serving as an interface with members of the Executive Management Team (EMT) to ensure key issues are proactively addressed. Develop agendas for EMT meetings, retreats and ad-hoc EMT meetings, and represent the President in internal and external interactions with faculty, staff, alumni and community leaders.
2) Coordinate the office budget in addition to long and short-term projects and tasks, on behalf of the President and Board of Trustees as a whole, which require community, campus and/or identified stakeholder accountability while advancing and assessing the work of the Office of the President to ensure continued effectiveness. Keep the President informed about changes to and updates to plans, priorities and strategies.
3) Facilitate the President’s relationship with the Board of Trustees by assisting with all Board meeting and committee agendas, meeting materials, technology needs, minutes, travel and accommodations for Board members, trustee retreats and orientations, and other matters necessary for the effective functioning of the Board.
4) Leads and completes special projects and assignments as required, particularly those having inter-divisional implications.
5) Serves as institutional representative on internal committees.
6) Perform related duties as assigned.
2) Coordinate the office budget in addition to long and short-term projects and tasks, on behalf of the President and Board of Trustees as a whole, which require community, campus and/or identified stakeholder accountability while advancing and assessing the work of the Office of the President to ensure continued effectiveness. Keep the President informed about changes to and updates to plans, priorities and strategies.
3) Facilitate the President’s relationship with the Board of Trustees by assisting with all Board meeting and committee agendas, meeting materials, technology needs, minutes, travel and accommodations for Board members, trustee retreats and orientations, and other matters necessary for the effective functioning of the Board.
4) Leads and completes special projects and assignments as required, particularly those having inter-divisional implications.
5) Serves as institutional representative on internal committees.
6) Perform related duties as assigned.
Qualifications
Master’s degree, doctoral degree or equivalent.
Key Skills, Personal Characteristics, and Key Competencies
- Organized with a highly tuned attention to detail.
- Demonstrated capacity for leadership.
- Sensitive to highly confidential matters.
- Must function well as both a team leader and a team player, sensitive to the demands of this unique environment.
- Ability to work effectively, collaboratively and tactfully with administrative colleagues and the academic areas within the organization.
- Must be committed to equal opportunity.
- Ability to work effectively, collaboratively, and tactfully with civic, business and industrial leaders, community representatives, and interested individuals.
- Ability to think creatively and critically.
- Must be able to problem solve effectively.
- Excellent oral and written communication skills and experience in delivering clear and effective messages to both internal and external audiences.
- Strong finance and budgeting skills.
- Understand and appreciate academic environment.
- Passionate about higher education and its ability to change lives.
- High energy.
Core Competencies
Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
Preferred Qualifications
Seven years of progressive administrative experience in business, governmental, educational or nonprofit institution required.
Experience with organizational development and change as well as experience with program development and building partnerships is preferred.
Experience in leadership, comfort with building relationships of trust with many communities that are a part of the University, and ability to navigate political and community complexities.
Physical Requirements
Must be able to utilize a phone, computer and screen and other office equipment. While performing the duties of the job, the employee is frequently required to sit; talk; or hear and occasionally stand, walk, reach, stoop, or kneel. Must be able to occasionally lift up to 25 pounds.
Posting Detail Information
NEOMED EEO Statement
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.
For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272
Email: momalley@neomed.edu
NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272
Email: momalley@neomed.edu
NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED community in providing for their own safety and security. The annual security report is available on the NEOMED
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