Job description

Please review the details for the position before applying for the opening. If you are an internal employee, please apply through the internal portal on Workday. You should have your completed resume/cv and cover letter ready to upload. You should upload both documents on the third page (the required section is named resume/cv – this is also where you should upload your cover letter). These documents should either be in a PDF format (.pdf) or a Word document (.doc) format.

Job Posting Title
Special Events Scheduler
Job Description Summary
Admin Casual
Job Description
We are a 12 month operation that requires scheduling 50 weeks of the year. Monitors daily reservation requests, processes drafts and tentative reservations, assigns space and resources to each reservation, communicates by email and phone with requesters and space approvers, emails confirmations and reservation questions. Maintains the publicity calendars to ensure accuracy; supports scheduling of all major programs. Maintains the generic email address for the office to respond timely to inquiries. Helps with office duties as needed.

Position Responsibility:

• 25Live Scheduling

• Working with Google Docs and Spreadsheets

• Supporting Major Events

• Creating flyers, signage in Adobe

Basic Qualifications:

• Ability to adapt to new computer software, ability to multi task in a busy environment.

Skills and Abilities:

• Organization, customer service skills, attention to detail, knowledge of campus spaces preferred, familiarity with 25Live is not necessary but familiarity with Google products is essential

Other:

• This role is a temporary assignment that will work 10 hours a week until 12/31/2022. Postion is not benefits eligible.

• All employees hired after August 2, 2021 are required to upload proof of vaccination and booster against COVID‐19, subject to approved medical or religious exemptions or disability accommodations.

Worker Sub-Type
Intermittent Fixed (Fixed Term)
Time Type
Part time
EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

Job Type: Part-time

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