Salary Range: Grade 11: $56,136.14 - $71,694.44/year

Job Type:

Job Number: CL22-00308-1

Location: Santa Ana, CA

Division: Educational Services

Closing: Continuous

Job Description

ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
CLASS SUMMARY
Under direction, develops and monitors complex special projects budgets; acts as liaison between administrators, project directors, coordinators and District operations to ensure budget expenditure and reporting compliance with state and federal requirements and guidelines; reconciles budget issues as they arise; prepares a variety of budget and personnel transactions requests; responsible for the final production and assembly of grant proposals; conducts research; prepares special reports and correspondence; and maintains auditable records.
REPRESENTATIVE DUTIES
Develop multi-source, multi-year line item expenditure budgets for specially-funded projects, proposals, and departments, gathering necessary data and applying regulations and guidelines from federal and state funded grants; monitors general ledger expenditure reports to assure proper and timely expenditure of funds and submittal of accurate program and fiscal reports; creates and monitors budget and payroll monitoring spreadsheets, as appropriate; assists project administrators and directors on matters concerning special project budgets; works with internal departments and external agencies to resolve budget and expenditure discrepancies; contributes to development of financial reports and end-of-year claims reporting; may monitor district match contributions to specially-funded projects; interprets related regulations and guidelines of accounting principles, California Education Code, California Community Colleges Budget and Accounting Manual, federal requirements, and internal accounting systems and seeks guidance and approvals from external agencies, as needed; assists in assuring compliance with governmental agencies in special projects budget transactions; assists in annual audit, when necessary; prepares material for district Board of Trustees meeting dockets; disseminates information as needed to faculty and staff; assists with the preparation of contracts and detailed funding proposals and interprets complex proposal format requirements; prepares special performance and research reports, as needed; maintains and manages records to audit standards.
ORGANIZATIONAL RELATIONSHIPS
This position reports to the designated manager and works closely with many administrators, faculty and staff. KNOWLEDGE AND ABILITIES
Knowledge of: Word processing, database, spreadsheet and presentation graphics software; principles and techniques of budgeting; accounting principles and methods; English grammar and report writing; use of the Internet for research. Ability to: make complex arithmetic calculations; write clear, concise and logical narratives; read, interpret, comprehend and implement governmental and accounting rules, regulations, guidelines, and legislation; interact effectively with others; communicate complex ideas clearly; work independently and collaboratively; work under pressure to meet deadlines; and employ effective organizational skills.

Job Qualifications

MINIMUM QUALIFICATIONS Training and ExperienceAny combination of training, education and experience equivalent to the completion of two years of college with one year of college-level course work in accounting and one year of paid, employment experience in program, proposal or contract development and reporting.
EEO STATEMENT
The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged. SELECTION CRITERIA Application ScreeningIn addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:

• Education experience (breadth and depth)
• Work experience (breadth and depth)
• Demonstrated ability to work cooperatively with others
• Bilingual ability (if needed)
• Demonstrated experience in working with diverse socio-economic communities
• Professional growth activities
• Specialized skills training
• Leadership skills
• Written and/or oral communication skills
• Presentation
• Problem Solving Skills

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview. Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool. InterviewApplicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral communication skills
• Presentation
• Problem-solving skills

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance. Application ProceduresThe position will remain open until filled. The first review of applications will begin on Friday, December 2, 2022. To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below no later than December 1, 2022. People & Culture will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:

• RSCCD Online Application
• Resume - details all relevant education, training, and other work experience

This applicant pool may be used for vacancies in the same classification occurring within the next six months. Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts. Conditions of EmploymentSelected candidate(s) is required to complete the following prior to employment as part of the onboarding process:

• Present original documents for proof of eligibility to work in the United States (by in-person appointment in People & Culture)
• Provide a certificate of Tuberculosis Exam
• Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)

To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/3786438/special-projects-specialist

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