Director, Benefits & HRIS

About us:

vineyard vines is a highly successful, privately held, American clothing and accessory retailer founded in 1998 on Martha’s Vineyard by brothers, Shep & Ian Murray. With Shep & Ian still at the helm today, vineyard vines has experienced exponential year over year growth and now operates over 120 retail locations including an outlet division, a successful e-commerce business, domestic distribution center, and expanding corporate headquarters. In addition, vineyard vines is carried in major department stores such as Nordstrom and Bloomingdales as well as numerous specialty boutiques across the US.

vineyard vines was founded on a state of mind that Every day should feel this good.

You don’t need to be on a beach, by the ocean or on vacation to have Every day should feel this good moments. It’s a state of mind that we all experience, and one where everyone is invited. At vineyard vines, we don’t just live an #EDSFTG life away from our desks—we bring it to work with us, too.

In our stores, at our Harbor Drive headquarters or working remotely, our company culture is fun, encouraging and welcoming to all. We work hard and play harder, and we never take ourselves too seriously. And while we have many company goals, our number one priority is making vineyard vines a great place to work for all employees.

Our team is our family, and we’d never have grown to where we are today without them. We’re committed to building an inclusive team across all channels, departments and stores within our community. We hope you’ll join us and see what the smiling pink whale is all about.

Overview:

The Sr. Manager of Benefits & Payrollis responsible for leading the strategic direction of the Payroll, Benefits & functions. The Director of Benefits & Payroll develops, implements, administers and maintains benefits programs, policies, and procedures. Ensures Payroll and Benefits programs meet employee needs, and comply with legal requirements while maintaining the effectiveness and efficiencies of the services provided.

You Will:

Benefits

• Promote benefits programs by taking the lead in driving benefits communications to educate the team including developing and delivering benefit orientation programs and materials, hosting workshops during open enrollment and consistently driving awareness
• Evaluate benefit trends, new products/programs and benefits-related legislation. Make recommendations of new benefit programs and policies or changes to existing benefit programs, policies and procedures on an on-going basis to ensure compliance with federal and/or state regulations
• Manage communication regarding benefit plans/policies to ensure the biggest return and to educate the incumbent employee population and new hires about the benefit plans and the value of the programs being provided.
• Lead all aspects of the annual open enrollment process, including recommending appropriate levels of annual benefit premiums based on costs, funding, and organizational philosophy, preparing employee communication materials and system configuration.
• Oversee administration of leave programs, including short-term disability, FMLA, and long-term disability.
• Oversee administration of the 401K plan. Participate in annual audits, compliance reporting, and assist with the completion of required and special State and Federal filings, including Form 5500s
• Develop and maintain relationships with various benefit vendors. Manage benefit agreements and contracts for vendors/providers for pricing and services. Resolve administrative problems with the carrier representatives.
• Audit all vendor invoices for accuracy and approve for payment.
• Ensures that the organization is in compliance with all requirements of the Affordable Care Act and coordinate filings and payments as necessary.

Payroll

• Provide strategic leadership for Payroll operations while measuring and monitoring the effectiveness and efficiencies of the services provided.
• Drive improvements and establish best-in-class processes for payroll and related programs which meet jurisdictional compliance requirements while delivering outstanding employee support
• Ensure all payroll related tax filings are done timely and accurately, including the set-up of new accounts with various federal and state agencies as required; Work with tax agencies and payroll service providers to resolve tax issues
• Oversee multiple Payroll audits while maintaining effective business relationships with external firms, including the IRS and other taxing agencies and auditors
• Assist in and audit bi-weekly payroll processing for all Store and Corporate employees to ensure accuracy

What You Bring:

• Experience in developing, presenting and making/supporting benefits recommendations to management.
• General knowledge and understanding of all legal, tax and regulatory issues related to benefits, payroll, and compensation.
• Strong analytical and problem solving skills

Every day will feel this good because:

• We have a fun-spirited entrepreneurial culture filled with truly “good” people
• We have flexible working hours and work from home days to accommodate your personal life
• We offer a generous employee discount so you can rep our lifestyle on-and-off the boat
• We offer a competitive salary package, 401-K, commuter benefits, and paid-family leave, health savings , flex spending accounts, life & disability insurance
• We have an onsite gym as well as health & financial wellness programs to keep you active
• We offer 2 summer Fridays to take off in addition to a competitive vacation policy & holiday calendar