Job description
Assists with the clinical education (preceptorship) program for MD/DO/NP/PA students at UnityPoint Clinic sites as it relates to administrative duties of clinical student rotations and requests. Student Clinical Education Assistant will monitor approved student rotations for compliance documents, training completion, and set up of student electronic access. Provide general maintenance of clinical education reports and student inquiries.
Why UnityPoint Health?
- Commitment to our Team – We’ve been named a Top 150 Place to Work in Healthcare 2022 by Becker’s Healthcare for our commitment to our team members.
- Culture – At UnityPoint Health, you matter. Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve.
- Benefits – Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.
- Diversity, Equity and Inclusion Commitment – We’re committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation.
- Development – We believe equipping you with support and development opportunities is an essential part of delivering a remarkable employment experience.
- Community Involvement – Be an essential part of our core purpose—to improve the health of the people and communities we serve.
Visit us at UnityPoint.org/careers to hear more from our team members about why UnityPoint Health is a great place to work. https://dayinthelife.unitypoint.org/
Essential Functions/Responsibilities:
Essential functions are the duties and responsibilities that are essential to the position (not a task list). Do not include if less than 5% of work time is spent on this duty. Be specific without giving explicit instructions on how to perform the task. Do not include duties that are to be performed in the future. Duties should be action oriented and avoid vague or general statements.
% of Time
(annually)
Clinical Education Program Administration
- Monitor individual student compliance requirements of all approved rotations in the MyClinicalExchange rotation manager. Review uploaded documents for accuracy (i.e. proof of COVID-19 vaccination).
- Assist with basic technical questions which may include uploading documents or directing students/schools to MyClinicalExchange.com professional support.
- Student account set up for Electronic Health Record (EPIC) access including account request, account details notification tracking, and communication of account details to student through the MyClinicalExchange rotation manager communication tool.
- Pull reports from MyClinicalExchange rotation manger to submit student EHR access unblock requests to informatics. Collaborate with Student Clinical Education Coordinator in creating new reports for student onboarding, student experience follow-up, student pipeline.
- Assist with general student rotation requests/inquiries including standardized email follow-up and maintenance of general rotation request list.
90%
Basic UPH Performance Criteria
- Demonstrates the UnityPoint Health Values and Standards of Behaviors as well as adheres to policies and procedures and safety guidelines.
- Demonstrates ability to meet business needs of department with regular, reliable attendance.
- Employee maintains current licenses and/or certifications required for the position.
- Practices and reflects knowledge of HIPAA, TJC, DNV, OSHA and other federal/state regulatory agencies guiding healthcare.
- Completes all annual education and competency requirements within the calendar year.
- Is knowledgeable of hospital and department compliance requirements for federally funded healthcare programs (e.g. Medicare and Medicaid) regarding fraud, waste and abuse. Brings any questions or concerns regarding compliance to the immediate attention of hospital administrative staff. Takes appropriate action on concerns reported by department staff related to compliance.
10%
QUALIFICATIONS:
Minimum Requirements
Identify items that are minimally required to perform the essential functions of this position.
Preferred or Specialized
Not required to perform the essential functions of the position.
Education:
Minimum High School Diploma
Associates Degree
Experience:
Three years administrative and/or scheduling experience required
License(s)/Certification(s):
Knowledge/Skills/Abilities:
Effectively and efficiently communicate and convey information in a manner suitable for the intended audience; emphasis on written and verbal communication skills including professional email and telephone skills- Excellent interpersonal and customer service skills with emphasis on working with variety of people and personalities
- Able to work effectively in a team environment
- Experience working with sensitive information and maintaining confidentiality
- PC knowledge and skills; proficiency with Access, Excel, MS Work, and PowerPoint strongly desired
- Demonstrated multi-tasking skills required
- Attention to detail and able to prioritize duties
- Able to work independently and within a team environment
Familiarity with clinical education and medical terminology desirable
- Knowledge of form and report development desirable
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