Job Title: Summer Conference Assistant

Reports To: Housing Operations Coordinator

Location: The Residences at MassArt in Boston, MA

Compensation: $15.00 per hour. Position not eligible for benefits

FLSA Status: Student Non-Exempt

Summary:

The Summer Assistant position is an integral part of the staffing and services provided to summer conference guests by the Office of Housing and Residence Life and Capstone Management.

Summer Conference Assistant Essential Duties and Responsibilities:

• Be available to interact with students/guests in the residence halls.
• Work approximately 20 hours each week in the COCM management office.
• Remain in the hall through, and possibly after, the official summer closing dates to complete administrative tasks.
• Perform administrative tasks such as filing, copying, shredding, and data entry.
• Assist with larger scale projects which may include, but are not limited to, inventory management, design updates, photography / videography, and research.
• Work closely with the staff to ensure quality service delivery for summer school students and conference guests.
• Assist with the check-in/out process for summer residents/guests including preparing keys/welcome letters.
• Assist in the turnover of rooms for summer residents/guests including linen placement/removal and light cleaning.
• Serve as a liaison between guests and the custodial and maintenance staff about completing custodial and maintenance requests.
• Post notices and information promptly
• Take part in an "on-call" duty system (5:00p.m. - 9:00a.m. on weekdays and all day on Saturdays, Sundays, and weekday holidays) on a rotating basis. The staff member on duty must always remain within 15 minutes of campus, must respond to all calls, must reside on-campus, and must conduct daily and/or nightly rounds in all buildings.
• Respond to noise complaints, facilities issues, or any number of guest concerns and will work with professional staff members for consultation and in emergency situations.
• Report all unusual events to COCM management or the appropriate on-call staff member.
• Complete Room Inspection and Room Inventory forms as required.
• Process all summer mail as sorting letter mail and packages by hand, logging packages and notify residents of incoming mail via an internal system, distribute letter mail and packages for pick-up by summer residents on weekends.
• Maintain and keep an inventory of mailroom supplies (tracking sheets, tape, markers, etc.).
• Submit nightly reports when on call.
• Hand in all paperwork in a timely, neat and efficient manner.
• Complete a mandatory training assigned to position.
• Attend a weekly staff meeting (schedule determined at the beginning of the summer)
• Maintain high personal and ethical standards. Behave with the professionalism appropriate to the position. Subject to termination if a staff member violates any Residence Hall or College policy.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be a currently enrolled full-time student at MassArt.
• Minimum cumulative grade point average of 2.5 at the time of application and maintain this minimum GPA during the entire employment period.
• Be available to work late May and end in mid-August 2023.
• Good financial and judicial standing with MassArt, at the start of the employment period and maintain good financial and judicial standing throughout the employment period.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Have knowledge of Microsoft Word, Excel, and Outlook. Basic typing and computer other skills.
• Knowledge of operating basic office equipment including photocopier, fax, and telephone

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs, and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Compensation:

• $15 per hour not to exceed 20 hours per week. Position not eligible for benefits.
• A single room in an apartment/suite shared with other summer conference assistants (valued at approximately $3,475.00)
• Some types of financial aid may be affected and should be researched before accepting the position. COCM and Massachusetts College of Art and Design (MassArt) are not responsible for any financial aid jeopardized by acceptance of the SCA position.

Obtain approval from your supervisor before making personal, extracurricular, employment or academic commitments of over 10 hours per week. Permission must be granted by immediate supervisors for weekend leaves and/or extended vacations. Remain in the hall through, and possibly after, the official summer closing dates to complete administrative tasks.

The Summer Conference Assistant will be hired as summer staff by Capstone and will be compensated with a single room in an apartment/suite shared with other summer conference assistants (valued at approximately $3,475.00) and an hourly wage of $15.00 per hour to be paid in bi-weekly. Basic Wi-Fi & ethernet are also included.

If you are unable to apply because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.