Job description
Job Title: Human Resources Assistant (Temp)
Department: Human Resources
FLSA Status: Non-exempt
Summary Handle daily administrative functions by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Assist HR Manager with recruitment – requisition administration, applicant tracking, schedule interview, create offer letters and serve as the point of contact for applicant questions; develop and maintain relationship with employment agencies, universities and other recruitment sources.
Review and check candidates resumes, employment applications, etc. to ensure all the required information has been completed.
Prepare termination packages; process employment verification requests.
Response to ad-hoc Head Office reports
Assist HR Manager with immigration issues related to employees’ visas. Facilitate immigration process for current employees, expatriates, and new hires. Provide updates on visa filings and tracking to Managers and employees.
Gather various document/information and attain necessary approvals for recruiting, promotions, internal transfers, etc.
Reconcile monthly invoices received from benefits carrier.
Create and prepare records and documents for internal and external auditors
Assist to prepare employee recognition letters
Update job descriptions and other department file management duties
Streamline new hire/ termination package and process
Manage ad-hoc requests and projects.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Collects and researches data.
Design - Demonstrates attention to detail.
Interpersonal Skills - Maintains confidentiality
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s Degree. 1- 2 year(s) related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and interpret documents such as operating and procedure manuals. Ability to write routine reports and correspondence. Bi-lingual Mandarin speaking, reading and writing skills – PLUS, but not required.
Computer Skills
To perform this job successfully, an individual should have basic knowledge of Human Resource systems; Internet software; Payroll systems; Microsoft Word, Excel & PowerPoint; spreadsheet preparation and Word Processing are essential.
This job description in no way states or implies that the functions outlined are the only duties to be performed. It is understood and agreed that the employee may be required to perform additional duties and to follow other instructions, as directed by the employee’s supervisor and/or manager.
Hourly Range: $22/hour - $27/hour
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