Job description

Job Title: Accounts Payable Supervisor
Department: Accounting
Supervisor: Accounting Manager
Status: At will, Full Time, Exempt (Administrative)
WC Code: 8810 - Clerical/Office
EEO Class: 5 - Admin Support Workers
Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m., with afterhours as needed
Websites: https://www.gvhomes.com/gv-careers/
Compensation: Commensurate with experience. Exceptional benefits package, including health, dental, vision, retirement and daycare benefits.

Position Description:
The Accounts Payable Supervisor position requires advanced knowledge of invoice processing and payment in a timely fashion. The position is required to oversee and process invoices to ensure proper matching of purchasing and receiving documents, proper distribution to general ledger expense accounts, timely and accurate payments, and proper filing and storage of records.

Essential Functions/Accountabilities:
o Processes matching of invoices with purchase orders and receiving documents.
o Ensures proper coding of invoices to general ledger expense accounts.
o Monitors AP reports, reporting on significant expenditures and ensuring that accurate and timely payments are made to all vendors.
o Ensures workflow processes are sufficient to meet month end close cutoffs
o Reviews checks and vouchers to verify proper payments before signature by Controller.
o Reconciles accounts payable subledgers to General Ledger accounts monthly
o Ensure Company has obtained W-9’s of all vendors and oversight of year end 1099 process.
o Ensures proper filing and storage of records in case of federal or state income tax audit.
o Respond to internal customer service requests such as specific payment research or account reconciliations.
o Responsible for identifying and recommending to management solutions for increased efficiencies throughout the payables process
o Coordination with accounts payable department of sister companies regarding related payment obligations.

Competencies:
o Good organizational and analytical skills as well as an ability to motivate and communicate effectively with staff.
o Ability to work under pressure in a fast-paced and deadline-driven environment.

Supervisory Responsibility:
o Manages accounts payables coordinators, assigns specific duties within Accounts Payable.
o Manages the day-to-day workflow of all accounts payable processing to ensure timely payment of all vendors
o Supervises, trains and develops accounts payable staff; reviews timecards and authorizes time off requests.

Work Environment:
o This job operates within the professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodations.
o
Essential Y/N Physical Demand Description Percentage of Shift (Estimated)
y Stand or sit Must be able to remain in stationary position due to the nature of working at a computer. 80%
y Walk The person in this position needs to occasionally move about inside the office to access office equipment. 10%
y Use hands/fingers to handle or feel Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer 90%
y Climb (stairs/ladders) or balance Occasionally ascends/descends a ladder to service the light and ceiling fans. < 5%
y Stoop, kneel, crouch, or crawl Occasionally positions self to access materials and equipment in the office, including under the desks. < 5%
y Talk/hear The person in this position frequently communicates with other employees in the office and outside contacts. 25%
y See Frequently assess digital and paper files. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus with reasonable accommodations, of any required. 100%
y Carry weight, lift Occasionally move office materials such as copy paper and files Frequently lifts and moves 10 pounds and occasionally up to 50 pounds. < 5%
y Retrieves and reviews Review and respond to emails and voicemails. 20%
Places Places purchase orders to suppliers to maintain needed materials and supplies for the company. < 5%

Position Type/Expected Hours of Work:
o This is a full time at will position, and work hours are typically Monday through Friday 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as department needs demand.

Travel:
o Travel is limited and primarily local during the business day.

Work Authorization:
o Must be eligible to work in the United States

Minimum Requirements:
o Four years’ experience in an accounts payable or accountant role, with at least two years in a senior capacity with supervisory responsibilities.

This job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties and responsibilities. Job incumbents may be asked to perform other duties as required.

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