Job description

Other Position Information
About Kettering: Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realize their potential and advance their ideas by combining theory and practice better than any institution in the world. Kettering University is dedicated to achieving the extraordinary through technological innovation, leadership, and service, built on values that foster respect, integrity, creativity, collaboration, and excellence in growth, global leadership, community outreach, and an engaged community of stakeholders.

BENEFITS include health, dental and vision coverage; retirement benefits with up to a 9% Kettering
matching contribution; life and accident insurance; tuition assistance and waiver programs; vacation and holiday pay; sick and disability pay; home purchase assistance program; recreation center membership; and many other benefits.

Flint Michigan: A storied past and an innovative approach to the future drives Flint forward. No other city of Flint’s size can boast similar cultural and social resources; the Flint Institute of Art, Flint Symphony Orchestra, the Flint Institute of Music, the Sloan Museum, the Flint Farmers’ Market, and several colleges and universities contribute to a rich social fabric. A vibrant array of dining, entertainment, and lodging options now enliven the walkable Flint city center. Kettering University is an important partner in the renaissance of Flint.

Our Mission and Vision: Kettering University prepares students for lives of extraordinary leadership and service by linking transformative experiential learning opportunities to rigorous academic programs in engineering, science, mathematics and business. Kettering University will be the first choice for students and all our partners seeking to make a better world through technological innovation, leadership and service.

Position Status Full-time
If Part Time, hours per week
Posting Text

Preferred Qualifications
Two years of professional experience in an academic or business environment.
Experience in event planning, promotion experience or the hospitality industry is highly desired.
Bachelor’s degree or equivalent experience.
Experience with Room Reservation Software.
Experience in, or familiarity with higher education, fund-raising, and/or experience working with high-level executives is a plus.

Job Specific Required Qualifications
Working knowledge and proven experience working with an array of technology and software including Google Workspace.
Requires initiative, the ability to work under pressure while handling multiple projects accurately, independently, and productively with extreme attention to detail.
Ability to work in collaboration with staff, meet deadlines, and a demonstrated aptitude in problem-solving and decision making.
A professional, can-do attitude and excellent communication skills.
Ability to work flexible shifts required (early mornings, evenings, and/or weekend hours).
Must be able to occasionally lift and move boxes weighing up to 40-50 pounds for various event needs.
Ability to occasionally travel outside of the Flint area in Michigan.

Understanding and commitment to Kettering University Values
a. RESPECT: for teamwork, honesty, encouragement, diversity partnerships with students.
b. INTEGRITY: including accountability, transparency and ethics.
c. CREATIVITY: fostering flexibility and innovation.
d. COLLABORATION: across disciplines and with all partners.
e. EXCELLENCE: in all we do.
Posting Information

Posting Number SP00369
Posting Date 03/30/2023
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Job Duties
Job Duties

Percent of total time 50
Duties
Serve as an integral part of the University Events & Ceremonies Team and assist with University events outside of primary responsibilities.

Participate in debriefing meetings to assess what went well and where areas of improvement exist to ensure excellence and continuous improvement for Kettering events.

Support the University Events & Ceremonies Planner as needed.

Function as a resource and advisor to Kettering University departments, students, and external guests to assist them in planning successful meetings and events on campus.
Assist with assigned events and facilitate food and beverage orders on behalf of the client

Assist with the planning and execution of assigned events, including on and off-premise logistics, scheduling, sponsorship, production, coordination of staffing and volunteers, adherence to budget, service arrangements, etc.

Develop, update, and meet detailed timelines for all events.

Partner effectively with service providers to secure necessary services on campus and coordinate with outside service providers on behalf of the client; negotiate on behalf of the client

Maintain event data and records, including event setup, budget tracking/reporting, participant registration, etc.

Generate name badges, attendee reports, and take event reservations
Percent of total time 35
Duties
Assist with room reservations for internal and external clients

Coordinate, monitor, and approve campus-wide non-academic room scheduling and room set-up activities;

Generate and send event reports to key staff;

Ensure all events are properly documented and approved in compliance with university policies and procedures;

Coordinate room logistics with other university departments and support services.

Percent of total time 15
Duties
Accountable for the creation and execution of assigned event budgets
Maintain accurate and balanced reports
Reconcile T-card statements on a monthly basis

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