Job description

Voter Registration Clerk

Jefferson County Government

Pine Bluff, AR

POSITION OVERVIEW

Responsible for data entry, maintaining and updating all voter registration records for Jefferson County. This position must be able to handle and increasing number of voting events and voting volume. In addition, the incumbent will train and become familiar with new voting software. Work involves very close mental demand and interaction with the public and various agencies. In addition, the incumbent provides assistance to the public in taking and issuing marriage license, filing & recording minister credentials. The incumbent also answers the telephone, opens and distributes mail. All functions must be performed efficiently and in accurate, timely, and professional manner as data entry and records are of vital importance. This position requires cross-training to be the back-up in Accounts Payable and Equalization Secretary position.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.

1. Coordinate the increasing volume of all voting activities for Jefferson County.

2. Complete registration of voters including designation of precinct/school districts; address change, pulls and new voters.

3. Resolve problems and deal with customers in a professional manner.

4. Perform data entry to include new registration, address changes, and voter cancellation on the State’s new voter registration software.

5. Coordinate Early and Absentee Voting for Jefferson County data entry including:

A. Look-up proper voter enter method of voting and person obtaining ballot.

B. Print out application of early voter for signature.

C. Pull PROPER ballot that corresponds with voter precinct.

D. For absentee voter, mail ballot along with all documents and instructions for voting and returning ballot.

E. Maintain numbered list of all early and absentee voters.

6. Mail notification ID cards to all new registrations confirming registration.

7. Mail notification ID card confirming address change indicating new precinct and polling place to voters who have changed address.

8. Maintain other records such as deaths, convicted felons, voter affidavits, returned letters and ID cards.

9. Scan signatures of voters that have voted at polls from signature lists into computer and make necessary address changes from polls.

10. Assist in the office, accept and issue records for marriage licenses, court documents, etc.

11. Balance at the end of Equalization Board session with Assessor’s office on all changes made by the Board.

12. Prepare Equalization Board abstract and file with Assessment Coordination Division in Little Rock.

13. Ensure that all activities are professionally and ethically performed in accordance with the law to protect the individual rights of Jefferson County.

14. Ensure all voter registration problems are handled in a timely manner and efficiently.

15. Receive and receipt cash for each transaction.

16. Prepare reports, changes in data base address in voter system.

17. Contribute to team effort by accomplishing related tasks as needed and assistant in other areas of the office.

18. Maintain websites for social media

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Minimum of high school diploma or general education degree (GED); data entry skills, analyzing information, use of excel spreadsheets, attention of detail, strong computer skills, verbal communication and organization.

JOB TYPE: Full-time

Salary: $34,000-$38,690/year

Please submit resume or pickup/return application to the Jefferson County Clerk’s Office located at: 101 W. Barraque Suite 101, Pine Bluff, AR 71603

Job Type: Full-time

Pay: $34,000.00 - $38,690.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person

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