Job description

Accounting or Billing Manager

As a Accounting/Billing Manager, you will support the office by using your experience and understanding of generally accepted accounting principles and the financial properties of a law office to contribute to the strategic planning and implementation of the goals and objectives of the department. You will develop and supervise your staff by performing a multitude of responsibilities, including but not limited to: hiring, assignment, training, evaluation, discipline, termination, and salary and bonus administration. Management responsibilities include but are not limited to: bill preparation, processing and analysis, review of accounts payable and employee reimbursements, cost recovery, client and office cash receipts. You will help to prepare the office annual budget as well as assist the Office Administrator with the monthly review and comments on the budget variances. You will also assist the Finance Committee members with their responsibilities and will attend all Finance Committee calls while accomplishing these and other critical functions below.

Responsibilities:

• Managing and developing accounting staff; organizing, assigning, delegating, and coordinating the work of the staff to ensure department and office objectives are met timely and accurately
• Generating performance evaluations and recommending salary increases; working in a collaborative manner with HR and the Global Services Office (GSO) to recruit, select, train, coach, evaluate, and, when necessary, discipline employees
• Acting as a liaison between billing attorney/secretarial staff, practice office billing staff, and clients staff by providing expert-level subject matter support; responding to internal and external inquiries in a timely manner
• Acting as liaison with e-Billing team; ensuring corrective action is in place for future submissions
• Reviewing annual rates increases by matter and client, monitor systems rates updates and e-billing submissions; maintaining tracking spreadsheets to ensure rates accuracy and compliance with e-billing rates requirements
• Using 3E system and reporting tools to prepare complex rates analyses; working with billing attorneys and clients on rates changes; ensuring rates are correctly applied to matters
• Monitoring time and costs inventory, with special attention to aged balances; working with billing attorneys and secretaries to bill and collect on inventory; recommending writeoffs and applications as necessary to keep balances current
• Acting as liaison with local Finance Committee member in support of Finance Committee objectives; ensuring preparation and participation in quarterly Finance Committee calls and facilitating any actionable next steps resulting from calls
• Coordinating with the GSO and helping implement and administer firm-wide accounting policies and procedures, including integration of accounting standards and roll-outs of new software
• Providing interpretation, guidance, and assistance to attorneys, paralegals, and staff regarding all aspects of the firm's billing, vendor payments, and accounting procedures
• Preparing and monitoring annual office budget and monthly budget variance reports
• Managing the monthly general ledger, investigating discrepancies and submitting adjustments
• Managing billing completion efforts
• Assisting as necessary with vendor invoices and employee expense reports to ensure accuracy in coding and compliance with firm policy, including reviewing, investigating, and resolving vendor statements for delinquent amounts
• Monitoring daily cash receipts report, unapplied cash status listing, discrepancies, and unidentified receipts.
• Securing appropriate signatures for manual checks; approving account reconciliation and requests for replenishment of operating accounts
• Collaborating with the billing attorneys, contacting clients to resolve special billing, payment, and collection issues
• Designing and creating financial spreadsheets and graphs for administration and for various firm committees, including use of firms online financial reports and reporting tools
• Implementing and administering firm accounting guidelines and procedures while acting within the scope of authority in a manner consistent with firm guidelines, policies, and practices
• Working with the Director of Administration, billing attorneys, and the GSO to complete special projects as necessary
• Promoting effective work practices and working as a team member

Qualifications:

• Bachelor's degree in Accounting or a related field is required. A CPA or MBA is a plus.
• Minimum of six (6) years of increasingly complex accounting experience is desired as well as a minimum of seven (7) years of experience in an accounting management capacity, with a minimum of four (4) years of experience in general accounting practices desired.
• Strong knowledge of legal billing is desired.
• Knowledge of Elite 3E and Business Objects is a plus, and knowledge and proficiency in PC Applications, including MS Office Suite, and ability to set-up complex mathematical formulas in Excel spreadsheets is required.
• Occasional travel is required for this position.

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