Job description

Responsibilities:

• Open/update/maintain all Purchase Orders for all media contracts

• Collect/update W-9s for Suppliers as needed

• Maintain media invoice inbox and receipt of all paid media invoices (national and local)

• Must process invoices accurately and efficiently to ensure timely payments and reimbursements.

• Communicate with media team/marketing finance to ensure processing of media invoices in a timely manner based on Supplier requirements

• Comply with all audit requirements regarding proof of performance and ensure collection of proof of performance with invoices including tearsheets, affidavit of performance, posting reports etc.

• Collect and update Supplier listings though Oracle as needed

• Request outstanding media invoices from Suppliers as necessary

• Work with Media Planner/Buyers to match invoices with Purchase Orders and determine accuracy of information

• Review media vendor supplier statements for possible past due accounts or credits

• Reconciliation of media p-card purchases (provide invoice and receipt)

• Work with Marketing Finance to provide updates on reconciliation and past due media vendor supplier payments

• Work with digital team members on reporting and reconciliation of social media billing charges to p-card

• Maintain confidentiality of financial data and related records

• Provide summary of monthly billing both nationally and by district

• Generate financial reports for review with media team as directed (outstanding invoices)

• Provide financial information to various departments as required (monthly coop spend by district, YoY coop spend)

Qualifications and requirements:

• The Media Billing Coordinator ideally would have 1+ years’ experience in media and/or media billing or familiarity with paid media planning/buying

• Proficient in Excel and other Microsoft office applications

• Knowledge of Oracle and Purchase Order process are a plus

• Knowledge of operational processes as it relates to Finance, Accounts Payable and Accounts Receivable

• Strong attention to detail

• Excellent and effective verbal and written communication skills

• Strong analytical ability solving complex problems

• Manage multiple tasks with efficiency and accuracy

• Demonstrate job-related professional skills, highly organized and self-motivated

• Ability to prioritize tasks and meet deadlines with accuracy

• Superior customer service and follow through skills

• Must be a team-player but the ability to work independently

• Highly dependable

Job Types: Full-time, Contract

Salary: $14.00 - $16.40 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Newport News, VA 23606: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 1 year (Preferred)

Work Location: One location

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