Job description

Accounts Payable

Company Information

Friant is a nationwide leader of creative workspace with a passion for value innovation – making well-designed, premium workspaces more accessible and affordable than anyone else. From custom conference tables to upholstery, our local manufacturing facility is busy year-round creating Friant products for the office furniture marketplace. Our 2 plants in California and Virginia totaling 630,000 square feet of warehouse and production facilities – headquarters being in CA – are equipped with modern equipment and skilled wood and fabric workers. The organization and its people pride themselves on respect and teamwork to consistently achieve goals and deliver a flawless product – a product that has the power to transform the happiness and productivity of businesses.

Summary/Objective

This is an entry level position. Training will be provided to the ideal candidate who is willing to learn and thrive in a “roll-up your sleeves” environment.

Responsibilities (Payables)

• Review A/P invoices and 3-way match with invoice copy, purchase order, and packing slip
• Post invoices in Great Plains accounting system – approximately 100 per week
• Follow up with purchasing department for purchase order & packing slip to ensure invoices are paid on time
• Review monthly vendor statements to see if we need copies of invoices and to ensure we are current with vendor
• Communicate with vendors regarding invoices
• Weekly report for check run COGS invoices
• Print checks for weekly A/P check run once check run is approved
• Attach invoices to check stub for management review when signing checks
• Stamp copy of invoice w/Paid and write check number
• Mail checks once they are signed
• Send electronic remittance to vendors to advise payment was issued and what invoices were paid
• File paid invoices
• Assist with month end process
• Journal entries for sales
• Accrual of unposted invoices at month end

Responsibilities (Freight Invoices & Freight Claim Checks)

• Look up quoted amount of order for each invoice – high volume 50-75 per day
• Enter freight invoice number and amount billed into InSight system – high volume 50-75 per day
• Post freight invoice in Great Plains accounting system – high volume 50-75 per day
• Communicate with management on invoices where billed and quoted dollar amounts do not match
• Assist in problem resolution so invoices can be paid
• Report for weekly check run on freight invoices
• Match invoices to check stubs
• Upload checks weekly to software
• Address any cashpro exceptions/checks that were cashed and not uploaded
• Print checks for total dollar amount approved
• Send electronic remittance to vendors to advise dollar amount of payment and what invoices were paid – once check run has been approved
• File paid invoices

Miscellaneous Responsibilities

• Assist with distribution of mail & going to the post office to get mail
• Reconcile monthly credit card statements
• Monthly accrual of any invoices that are not posted in accounting system
• Assist with incentive/commission reports & processing
• Assist with expense reimbursement paperwork
• New vendor setup
• Collect W9 form prior to setting up new vendor & entering any bills
• Set up new vendors in Great Plains/accounting software
• Send electronic remittance to vendors to advise dollar amount of payment and what invoices were paid – once check run has been approved

Competencies

• Ability to process a high volume of A/P invoices with speed and accuracy
• Detail oriented
• Highly motivated and reliable
• Extremely organized and have the ability to multi-task as needed
• A team player willing to help out wherever needed

Required Education and Experience

• High school diploma/GED is required
• Associates degree or post-secondary education preferred

Supervisory Responsibility

This position has no supervisory responsibilities (only if applicable)

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Disclaimer: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• San Leandro, CA 94577: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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