Accounts Payable Representative, NY/Remote, Greenville, SC/Remote, Bastion, VA/Remote
Full Time
Melville, NY
Posted
Job description
JOB OVERVIEW:
This position is responsible for accounts payable processing activities including a including vendor account management and on-boarding, invoice and returns processing, account management, payment coordination, employee expense reports, credit card administration and compliance initiatives.
MUST HAVE 3-WAY MATCH EXPERIENCE
KEY RESPONSIBILITIES:
- Acquire and reconcile supplier statements and investigate open transactions. Resolve open items and discrepancies identified; such as shortages, price pends, returns, chargeback’s, and SPA’s, by working directly with and following up with appropriate internal and external areas. Ability to present reconciliation results to supervisor.
- Invoice and/or return processing activities including entry, scanning, upload and monitoring of 3-way match items. Invoice types include: Overhead, Trade and Equipment.
- Adhere to compliance requirements as it relates to AP invoice entry. This includes sales tax assessments, Sunshine Act invoice identification, ensuring proper invoice approval and GL coding prior to entry, etc.
- Administer invoice approval process including Authorization for Disbursement Form (ADF) and entry into ERP system approval table.
- Administer payment activities for multiple payment instruments including credit card, bank check, ACH, wires, etc., ensuring proper approval and timely payment processing.
- Follow-up activities related to payments including bank reconciliation inquiries, credit card processing
- Administer vendor activities including onboarding, change requests, payments terms, banking, statement acquisition, etc.
- Special projects and cross training as required
SPECIFIC KNOWLEDGE & SKILLS:
- Ability to work efficiently in a high volume, fast-paced environment
- Follow-up skills, prioritization, and communication skills
- Strong computer skills; including email, Microsoft Word, Microsoft Outlook, Microsoft Excel, and AS400, or comparable system
- MUST HAVE 3-WAY MATCH EXPERIENCE
- Foreign Supplier Knowledge Preferred
GENERAL SKILLS & COMPETENCIES:
- Time management skills and the ability to prioritize work and meet deadlines
- Attention to detail and accuracy
- Customer service oriented and ability to work with complex issues
- Interpersonal communication skills
- Written and verbal communication skills
- Ability to maintain confidential and highly sensitive information
- Ability to work in a team environment
- Ability to multi-task
- Establish productive working relationships at multiple levels within the organization
WORK EXPERIENCE:
Typically, 2 or more years of related experience.
PREFERRED EDUCATION:
High School education, with some college experience, vocational training and/or on the job training.
PHYSICAL DEMANDS:
No special physical demands required.
To the extent this job is performed in NYC, the salary range for the position of Accounts Payable Representative is $31,680 to $55,440.
Many factors go into determining employee pay within the range including prior experience, current skills, location/labor market, internal equity, etc.
Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.
For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careers
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