New Mexico State University at Alamogordo (NMSU-A) is a comprehensive community college located in the foothills, at the base of the Sacramento Mountains. This vantage point overlooks the city of Alamogordo and the Tularosa Basin. The service area of the school includes Holloman Air Force Base (HAFB), White Sands Missile Range, and stretches beyond the view to include the Mescalero Apache Reservation and approximately twenty villages and towns. Much of the south-central New Mexico region benefits from the convenient location of the campus. NMSU-A is a two-year community college campus accredited by the Higher Learning Commission of Colleges and Schools, and is dedicated to the concept of high-quality, cost-effective education that meets the needs of the community and diverse student population

Administrative Assistant duties in the Professional Occupations and Technologies (Pro-Tech) Division at NMSU- Alamogordo.

Under direct supervision, provides administrative support to an Academic Department Head/Director or equivalent level supporting a department or group of professionals. Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables. Receives and responds to routine correspondence following established procedures not requiring management review. Requires the ability to exercise independent judgment and employ basic reasoning skills.

Provides administrative/secretarial support such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries; Schedules and coordinates meetings, events, interviews, and appointments, for supervisors, which may include coordinating travel and lodging arrangements; Leads and trains lower graded staff and/or student employees, as required; Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems; Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings; Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed; Requisitions supplies, printing, maintenance, and other services; Assists unit management and staff in problem solving, project planning, and development and execution of stated goals and objectives; Posts, balances, monitors, and reconciles internal department/division monthly ledgers, budgets, and financial reporting system reports; may prepare drafts of budget planning documents; may serve as department/division bookholder and/or paymaster; may manage petty cash disbursements and reconciliations; Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports; Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to routine written inquiries; Performs miscellaneous job-related duties as assigned.

Knowledge of administrative and clerical procedures, Knowledge of supplies, equipment, and/or services ordering and inventory control; Knowledge of general accounting principles.

Records maintenance skills; Database management skills; Word processing and/or data entry skills; Organizing and coordinating skills; Receptionist skills.

Ability to gather data, compile information, and prepare reports; Ability to communicate effectively, both orally and in writing; Ability to gather and analyze statistical data and generate reports; Ability to maintain calendars and schedule appointments; Ability to analyze and solve problems; Ability to lead and train staff and/or students; Ability to make administrative/procedural decisions and judgments; Ability to create, compose, and edit written materials; Ability to record and transcribe meeting minutes.

High School diploma or GED certificate.

Three (3) years of experience related to the standard duties as outlined.

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.