Job description

• The Administrative Assistant will support the program office management team in the sustainment of mission critical facilities and infrastructure at Kirtland AFB (KAFB) to ensure our customers’ continued mission success.
• ASRC Federal is seeking an experienced and organized person with demonstrated office management expertise, superior professional demeanor, and the ability to learn and accomplish a wide variety of day-to-day responsibilities for the KAFB Engineering Operations Services (KEOS) contract.
• The ideal candidate is a detail-oriented person with a passion for and interest in helping the team to operate efficiently and effectively, possessing enthusiasm for teamwork, collaboration, and customer service.

• Coordinates program office management activities including Site and Deputy Site Managers’ schedules, meetings, correspondence, travel arrangements, records management, and other office duties as assigned.
• Performs secretarial, administrative, and general office work, including preparing correspondence, reports, presentations, other documents, and ordering office supplies.
• Schedules appointments, makes or assists in making travel arrangements, coordinates meetings and events including reserving conference rooms, ensures IT system is operational, and operates computer for presentations.
• Performs duties related to reviewing, editing, routing, and tracking of documents, primarily electronically but periodically, also in hard copy.
• Use the Air Force Handbook (AFH) 33-337 The Tongue & Quill to ensure compliance with USAF standards of document formatting, processes, and procedures.
• Answer phones, take messages, and greet and direct customers and visitors.
• Maintains company and government plans, policies, instructions, manuals, rosters, and directories.
• Collect and consolidate input from managers for weekly reports and meeting slides.
• Performs record management per established system(s) of record.
• Will be expected to be knowledgeable of department specific activities and to provide operational support in areas of assignment
• Process and securely handle controlled and classified correspondence and documents.
• Assist with coordination of onboarding senior contractor staff.
• Supports government Command and Control Centers as required.
• Review, track, pick-up, deliver, and file all incoming and outgoing correspondence.
• Perform as the Alternate Operations Security (OPSEC) Coordinator.
• Back-up Facility Security Officer with base passes/access.
• Serve as a Notary Public, notarizing applications, licenses, etc. for employees.

• Minimum of three years of experience as an Administrative Assistant with similar level of duties and responsibilities.
• High school diploma or general education degree (GED) equivalent.
• Highly proficient in Adobe Acrobat Pro and Microsoft Teams, Excel, Word, SharePoint, and PowerPoint.
• Capable of using Visio to create simple process flow charts and update existing charts
• Possess or be able to obtain a Notary Public commission for New Mexico within three months of start date.
• Must be able to pass a drug screen.
• Must have the ability to obtain and maintain a U.S. government-issued security clearance
• Must possess and maintain a valid US driver's license.
• Be committed to providing for and maintaining a safe working environment.
• Have ability to perform repetitive physical tasks involving lifting at least 30 lbs.

• At least five years of experience as an Administrative Assistant with similar level of duties and responsibilities.
• Experience working in a military environment
• Highly proficient in using the full Microsoft Office 365 Suite of software tools for workflow and task management such as To Do, Planner, Power Automate, and Forms.

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