Job description

Duties and Responsibilities

• *Accounts Payable:

• Assures that expenditures are within budget limitations by carefully tracking all purchase orders and adjusting balances on internal tracking systems.
• Reviews, prepares and processes Purchase Orders into the Abila
• Submits purchase orders and invoices to Program Director for approval and signature
• Furnishes signed invoice to Central Office for payment
• Maintains accurate supporting documentation
• Interacts with vendors
• Reconciles Petty Cash.

Budget:

• Monitors balances of line items.
• Assists in preparation of annual
• Completes internal programmatic monthly budget report for review of the Program Director

Data Entry

• Maintains tracking system for employee and foster parents training.
• Completes and updates as needed the tracking log of foster parents inquiries.
• Distributes via mail or email foster parents training material on monthly basis.
• Tracks donations received.

Program Outreach and Licensing of Foster Parents

• Assists the Program Specialist and the Program Director to coordinate recruitment and program outreach events.
• Prepares material for pre-service sessions.
• Assists the Program Specialist with the completion of the Initial Licensing Packet, PRIDE 9 and the annual foster parent gathering.

Administrative Duties

• Answers & transfer calls and takes messages
• Performs routine office clerical duties: retrieving, sorting and delivering mail daily, typing, filing, copying , faxing as needed or requested
• Orders and monitors supplies and equipment
• Ensures office supplies are available
• Assists the Program Coordinator with the organization of the quarterly program activities.
• Assists the Education Specialist with tracking educational expenses.
• Assists the Social Workers with tracking client service expenses.

Risk Management and Quality Assurance:

• Performs PQI functions as assigned by Program
• Participates with ongoing Safety Inspection
• Must be available to work beyond regular schedule participate in program outreach, crisis situations or if there is a declared agency

Additional Duties

• Communicates any problem/concern of the program to Program Director in a timely manner
• Performs other duties as assigned by the Program Director.
• Completes all required trainings as per Regulatory guidelines and other trainings as requested by supervisor
• Complies with all policies, procedures and requirements necessary to perform the functions of this position

Physical Demands:

• The work is usually sedentary, but may require periods of standing, walking and /or bending and some light lifting up to 10 pounds of office supplies. The work is mostly performed in a secure office

Educational & Experiential Requirements

• High School or Equivalent
• Proficient in Microsoft Office Suites
• Bilingual English/Spanish preferred

Qualifications

Behaviors

Preferred
Team Player: Works well as a member of a group

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Type: Full-time

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