Job description

Location: Albany, NY 12210

Work Schedule: Monday-Friday 8AM-4PM (ONSITE)

Target Duration/End Date: February 2025

Specific Responsibilities include but are not limited to:

· Answer the phone and review requests for the bureau/division with leadership

· Coordinate calendars for leaders; alert leaders when staff coverage lapses occur

· Schedule and coordinate coverage for meetings for the leadership

· Maintain contact lists; disseminate important organization-wide broadcasts to all staff

· Monitor Logistics emails and submit building tickets

· Scanning large amounts of files

· Office organization

· Contribute to the preparation of important business, technical requirements documents; manage the filing and version control for such documents

· Other responsibilities as determined

Education:

Associate or Bachelor's degree preferred. And at least two years of relevant experience

Skills and Experience Requirements:

· Basic math and data entry skills required

· Excellent writing and communication abilities are preferred

· Should be a self-starter, outgoing and team-oriented

· Strong attention to detail and organizational skills are a must

· Ability to work effectively and professionally with higher level management staff is essential

· Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc.

· Experience answering phones, and use of standard office equipment: Copier, fax machine, printer/scanner

· Reliability, and time and attendance is critical

Preferred Qualifications:

· Preferred: 1+ years of FT experience as an administrative assistant for a busy office setting

· Writing skills: emails, memos, advanced technical/business documents

· Communication skills: Able to successfully interact with staff at all levels

· Ability to manage multiple priorities in a busy office setting

· Experience with office technology, including Webex, Teams, etc.

(Resume must stand alone in demonstrating qualifications and experience)

Benefits:

· 401(k)

· Dental insurance

· Employee assistance program

· Health insurance

· Life insurance

· Vision insurance

Why work with us:

At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions

About us:

We are a Business Management Consulting and Staffing firm

Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work

We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project

Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staffing expertise to help you

(23691)

Job Types: Full-time, Part-time, Contract, Temporary

Pay: $18.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Albany, NY 12210: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• You reviewed and are okay with the job details - including qualification requirements, location, duration, and pay rate?

Work Location: One location

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