Administrative Assistant

KNOWLEDGE REQUIRED OF THE POSITION:

• Knowledge of multi-line phone system.

• Ability to use voice mail to take and deliver messages or transfers calls to voice mail.
• Ability to determine purpose of call and forward to appropriate personnel or department.
• Ability to communicate with a variety of customers, both internal and external
• Ability to utilize organizational skills.
• Incumbent must be proficient using typing skills
• Ability to communicate orally with all personnel within the company to provide customer service.
• Ability to work independently and make sound judgements.
• Ability to deal with customers in a discreet manner, regarding sensitive issues.
• Ability to work on own initiative resolving issues.
• Perform other duties as assigned.
• Ability to order, receive and maintain office supplies.
• Bilingual Spanish preferred
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook

PREFERRED QUALIFICATIONS:

• Bilingual: English and Spanish – Fluent in reading, speaking

• Experience with assisting/processing Payroll – ADP experience

• Timekeeping/ Sourcing experience with ATS

• Intermediate or Advanced level of Microsoft Office programs such as Excel, PowerPoint, Word, including Adobe- Candidate will supporting HRG and HRBP with interview scheduling, Communication Visuals.

• Experience with Onboarding, job offer letters, opening requisitions, I9 verification.

DUTIES & RESPONSIBILITIES:

• Retrieves messages from voice mail and forwards to appropriate personnel

• Answers incoming telephone calls forwards calls to appropriate personnel
• Provides callers with address, directions, and other information
• Greets all arriving visitors, ensures visitors sign in, and informs appropriate personnel
• Monitor’s visitor access
• Provides employment applications to walk-in applicants
• Receives, sorts, and routes mail
• Maintains fax machine and sends faxes
• Orders, receives, and maintains office supplies/break room supplies
• Performs other clerical duties as needed, such as filing, photocopying, and scanning
• Assist HR department as needed
• Prepare presentation deck for management reviews
• Flexible work schedule
• Perform other administrative work duties as assigned.

Employment Type: Full-Time
Category: Admin/Secretarial
Compensation: 0.00 - 0.00 Hourly
Address: 755 Raco Drive, Lawrenceville, GA 30046 USA
Benefits: Medical Insurance Dental Insurance Vision Insurance 401K Life Insurance
We are an Equal Opportunity Employer – M/F/Vets/Disabled
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