POSITION SUMMARY
Responsible for supplying administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision. Rely on established guidelines and/or detailed direction. Tasks will familiarize employee with the programs and policies of the company.

ESSENTIAL FUNCTIONS

• Perform word-processing duties including typing of reports, correspondence, and memoranda. Proofread all prepared documents for spelling and typographical errors.
• Prepare and produce various routine and basic reports as assigned, following direction for format layout. Ensure reports are distributed to all required individuals.
• Create basic documents, graphs, and charts for various routine and basic projects using word processing, spreadsheet and graphics software.
• Receive, screen, and direct telephone calls from employees and external customers. Take telephone messages. Answer caller questions and/or refers caller to appropriate person. Follow up with callers on information requests.
• Establish and maintain filing systems for various confidential files and records. Routinely file all documents.
• Organize and communicate meeting requests. Coordinate schedules of meeting attendees, set up meeting times, and secure meeting rooms. Create meeting agendas, take minutes, and distribute information to meeting attendees.
• Assist in the administration of various departmental programs.
• Maintain office supplies.
• Facilitate distribution of various managerial and/or departmental communications or other materials.

QUALIFICATIONS
High School Graduate or General Education Degree (GED) and/or one to two years related experience.

• Ability to perform work accurately and thoroughly.
• Possessing the trait of being organized or following a systematic method of performing a task.
• Ability to effectively build relationships with customers and co-workers.
• Ability to communicate in writing clearly and concisely.
• Ability to communicate effectively with others using the spoken word.

Computer Skills
Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)