Administrative Assistant

Full Time
Palo Alto, CA
Posted
Job description
What to Expect
We’re looking for a highly organized and detail-oriented Administrative Assistant. This is a great opportunity to assist our employees with diverse projects and provide general administrative support. Your goal is to take away any tasks possible from their daily role giving them the ability to use their time in the most productive way possible, while always maintaining confidentiality, integrity & professionalism.

Beyond that, you will handle impactful projects and become deeply involved in the business. An effective person in this role will be constantly motivated to drive positive change in the organization, balancing organizational needs and limited resources with creative solutions.

We are looking for a bright and eager professional who is seeking the opportunity of a lifetime, and to be part of a mission that is positively changing the future. This exciting career opportunity will be supporting our Data Annotation team.

What You’ll Do
  • Providing support to managers and staff, assisting in daily office needs, and managing Tesla’s general administrative activities
  • Staying educated on changing company policies and resources to then educate the team

  • Collaboration with IT and Workplace for equipment and facility needs

  • Team communications – identifying items to be communicated, determining the appropriate audience, and facilitating efficient communication to keep the team informed and aligned

  • Ability to do notetaking during confidential meetings, synthesize outcomes, and distribute

  • Responsibility for supporting project work, such as design, rollout, and administration of new hire training programs

  • Contributing to time-bound, large-scale projects as needed

  • Expense administration, travel, team event planning, and coordination, etc

What You’ll Bring
  • Must be always on-call
  • High School Diploma or Equivalent

  • Minimum of 3 years of related experience

  • Excellent verbal, written, and social skills

  • Calendar Management experience required

  • Ability to effectively juggle multiple priorities and possess strong organizational skills

  • Well-developed analytical skills with the ability to independently problem solve

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