Job description
Posting Number
STA01621PO22
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Assistant
Job Level
A2 - Administrative/Operational Support
Internal Title
Administrative Assistant
Campus
Columbia
Work County
Charleston
College/Division
College of Education
Department
CED Instruction and Teacher Education
State Pay Band
4
Advertised Minimum Salary
$29,061
Advertised Salary Range
$29,061 - $35,000
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position
Research Grant (RGP)
Basis
12 months
Job Search Category
Administrative
About UofSC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Diversity Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE, Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Benefit Eligibility Type
Research Grant (RGP)
South Carolina Retirement
Yes
State Insurance Programs
Yes
Annual Leave
Yes
Sick Leave
Yes
Position Description
Advertised Job Summary
The Administrative Assistant provides overall administrative support to the Director and staff of the South Carolina Program for Infant/Toddler Care (SCPITC) and its various initiatives and projects. Responsibilities include being the initial point of contact and connection for SCPITC, coordinating and processing travel, data entry and coordinating processes in the SCPITC database, managing supplies orders, tracking and maintaining inventory, purchasing, electronic and paper filing, prioritizing applications for service and communicating with applicants and SCPITC staff, reserving space for meetings and other events, and other administrative tasks as needed to support the work of SCPITC. The successful candidate will have excellent written and verbal communication skills; possess the ability to plan, implement, and evaluate effectiveness of office procedures; have a working knowledge of Microsoft Office and a willingness to learn other software programs; and be able to handle multiple concurrent tasks. Candidate must be able to work independently but also function as part of a team. Some in-state travel required. Candidate must have valid driver’s license and reliable transportation.
Minimum Qualifications
Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency.
Preferred Qualifications
Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services, or a related field. Ability to work occasional evenings and infrequent Saturdays for events. Experience with database management, data entry, reporting — 2 years minimum. Advanced computer skills that include Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), Apple products, Zoom, and web-based software applications.
Knowledge/Skills/Abilities
The successful candidate will have excellent written and verbal communication skills; possess the ability to plan, implement, and evaluate effectiveness of office procedures; have a working knowledge of Microsoft Office and a willingness to learn other software programs; and be able to handle multiple concurrent tasks. Candidate must be able to work independently but also function as part of a team. Some in-state travel required. Highly effective and demonstrated interpersonal skills, including ability to maintain highest level of confidentiality. Ability to follow prescribed policies, procedures, and guidelines with instructions furnished in written, oral, or electronic format. Experience in using independent judgment in prioritizing multiple high priorities and utilizing internal resources. Ability to work occasional evenings/Saturdays to represent SCPITC at events.
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
If Research Grant/Time Limited, give end date
Job Open Date
11/09/2022
Job Close Date
12/24/2022
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by
December 24, 2022.
Quicklink for Posting
https://uscjobs.sc.edu/postings/134563
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
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