Administrative Assistant - HEC Academy
Full Time
Northampton, MA 01060
Posted
Job description
The Administrative Assistant provides professional, efficient, and inclusive administrative support to the Assistant Director of Special Education and the HEC Academy community. The Assistant represents the special education department to the public, andperforms diversified administrative and highly confidential duties to ensure that the school provides exemplary service to HEC Academy students.
Who Are We: Dedicated and collaborative teams of educators committed to supporting excellence through coaching and learning. Our mission is to foster educational excellence and opportunity for all learners through collaboration, and leadership. We believe that obstacles to learning can be overcome, and, once that happens, learning is natural for everyone.
We value: Quality and excellence, innovation, creativity and vision, inclusiveness, equity and diversity and collaboration with others. Creating a community of care is foundational to the work we do together!Social Justice and Equity work is central to our mission, especially in these times. We understand that all forms of oppression are damaging. We engage in this work pro-actively and purposefully, with the intent of positive outcomes, and because we need to.We hope that you will join us in this work!
This is you:
- You are excited about supporting students who present with a variety of social, emotional, and learning challenges.
- Youunderstand how important it is to consistently follow established rules to create a safe space where students are able to comfortably learn, grow and succeed.
- You enjoy creating systems, pride yourself on being well-organized and detail-oriented.
- You have worked in settings that require confidentiality and know how to protect information and data.
- You enjoy working closely with others in actionable ways which promote productivity and learning.
- Youlove to learn! You strive to understand emerging trends and best practices which pertain to administrative work, especially those which support the creation of inclusive and equitable environments which respect and embrace diversity.
- Initiate and maintain ongoing, effective, and confidential communication with all stakeholders (e.g. parents, caregivers, district representatives, outside agencies, other CES departments/staff, etc.).
- Assist with the referral, intake, enrollment, and IEP processes;
- Coordinate and schedule various school-related appointments as needed.
- Oversee and record daily student attendance and communicate with caregivers and transportation in regard to student absences.
- Coordinate student lunch program; collect and distribute free and reduced school meals applications, track daily meal distribution; distribute, track and follow up on meal debt letters. Daily travel required to pick up lunches.
- Assist with management of the student incentive system, which may include balancing student accounts, organization of field trips, supporting the school store, etc.
- Oversee maintenance of school vans, includes facilitating 7D inspections and necessary repairs.
- Take direction from the executive assistant as needed to organize and prioritize departmental tasks; work collaboratively with all staff members to support daily needs.
- Complete required paperwork and carry out all necessary functions efficiently and with attention to detail in accordance with established protocols (e.g. timesheets, purchase requisitions, Medicaid, MCAS, student-related forms and files, mailings, etc.)
- Manage and maintain confidential records in the student information management system; provide and disseminate related reports and information as requested (e.g.monthly attendance, critical incident reports, quarterly progress reports, etc.).
- Daily mail delivery/pick-up from central office location.Salary:$21.85/hour
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