Administrative Assistant, Maintenance
Full Time
Mississippi
Posted
Job description
Position Information
Job Description
Responsible for ensuring smooth operation of the Maintenance Department office by maintaining accurate records, preparing correspondence and assisting the Superintendent and Assistant Superintendent as requested.
Job Duties
- Work under the supervision of the Superintendent and Assistant Superintendent of Physical Plant.
- Perform all duties assigned in a timely manner.
- Responsible for adhering to established procedures.
- Maintain a log of all incoming phone calls, relaying messages as necessary.
- Maintain and order departmental office supplies.
- Order supplies for Housekeeping and Maintenance as needed.
- Maintain an accurate and complete filing system.
- Utilize radio system to contact, inform, relay and co-ordinate communications with campus personnel to provide timely information.
- Maintain a campus activity file and ensure that appropriate personnel are aware of campus functions.
- Report any issues that could be of concern to the Superintendent or Assistant Superintendent immediately.
- Work with contractors, subcontractors, and other vendors as assigned.
- Maintain an on-call list for maintenance employees.
- Enter requisitions for PO’s in Banner as needed.
- Monitor expenditures.
- Type letters, reports, minutes from rough drafts.
- Ensure work orders are generated for all maintenance requests and maintain work order files.
- Maintain work hour records for Maintenance, Grounds, and Housekeeping personnel.
- Assist with Shipping/Receiving in the absence of the S/R Clerk.
- Must maintain a valid MS driver’s license.
- Maintain effective working relationship with campus personnel, students, and community.
- Work with other college personnel as assigned.
Mandatory Qualifications
(M1) Minimum of an Associate Degree in Business and Office Technology or related area.
(M2) Minimum of 2 years’ experience in business related area.
(M2) Minimum of 2 years’ experience in business related area.
(M3) Proficiency in an applicable word processing program.
(M4) Must be able to communicate effectively with college personnel at all levels and with the general Public.
(M5) Proficient using Microsoft Suite (i.e. Excel, Word, PowerPoint, Outlook).
(M5) Proficient using Microsoft Suite (i.e. Excel, Word, PowerPoint, Outlook).
(M6) Must have and maintain a valid MS driver’s license.
Note: All applications for this position must be submitted through MGCCC’s website at https://mgccc.peopleadmin.com/.
Note: All applications for this position must be submitted through MGCCC’s website at https://mgccc.peopleadmin.com/.
Desirable Qualifications
(D1) Experience in an educational environment.
(D2) Experience using Banner computer software.
(D3) Experience using a Work Order type system, such as School Dude, etc.
EEO Statement
Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, religion, color, national origin, sex, age or qualified disability in its programs and activities. The college complies with non-discriminatory regulations under Title VI of the Civil Rights Act of 1964 and Title IX, Education Amendments of 1972 of the Higher Education Act. For further information, contact the Compliance Officer, P.O. Box 609, Perkinston, Mississippi 39573, telephone number 601-528-8735, email address
compliance@mgccc.edu.
The College:
The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.
State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs
State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs
Classification
Staff
Posting Detail Information
Open Date
01/26/2023
Close Date
02/08/2023
Open Until Filled
No
Special Instructions to Applicants
For more information on the position, please contact (Name, Address, Phone, and Email):
Kenneth Young
Superintendent of Physical Plant – Harrison County
Superintendent of Physical Plant – Harrison County
2226 Switzer Road
Gulfport, MS 39507
228-897-3821
kenneth.young@mgccc.edu
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