Administrative Assistant, OPDE

Full Time
Charleston, SC 29424
Posted
Job description
POSTING INFORMATION

Internal Title
Administrative Assistant, OPDE

Position Type
Classified

Faculty / Non-Faculty / Administration
Non-Faculty

Pay Band
4

Level
1

Department
Professional Development In Educ

Job Purpose
Administrative Assistant provides administrative support to the Office of Professional Development in Education, including the Director and Associate Director for Records and Budget. Maintains perpetual database of all EDPD courses held within a fiscal year, and ensures that maintenance and repairs are processed efficiently according to policies and procedures.

Minimum Requirements
High School graduate with a minimum of 2 years administrative experience is required. Bachelor’s degree preferred and may be substituted for the related work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities
Must be experienced with Qualtrics, Microsoft Office Suite software and
proficient in word processing, PowerPoint, databases & Excel. Knowledge of
Banner software is pertinent. Must be able to manage all departmental social
media sites including LinkedIn, Instagram, Twitter, and Facebook. Must be willing
and able to learn new systems and software when needed. Must have and exhibit a
helpful and positive attitude. Must be able to collect & assemble information in a
clear, concise manner. Ability to manage heavy workload with multiple deadlines
& sometimes competing priorities required. Must be detail-oriented, possess strong
organizational & interpersonal skills. Must be able to communicate effectively
both orally and in writing. Must be able to relate well with faculty and students of
diverse backgrounds.

Additional Comments Regarding Position
Requires running errands across campus as necessary.

Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
  • Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Salary
  • $31,200-$35,000

  • Posting Date
    03/02/2023

    Closing Date
    03/16/2023

    Open Until Filled
    No

    Posting Number
    2023042

    EEO Statement
    The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

    Job Duties

    Activity

    Administers EDPD registration and course database. Manually registers all EDPD students (approx. 600 per semester), maintains course databases, and prepares course and instructor contracts. Tracks and submits teaching effort reports for zero pay staff and adjuncts. Creates and maintains filing system for adjunct faculty.

    Administers survey reporting system in Qualtrics to maintain communication with students, faculty, and staff. Works with Director and Associate Director to identify reported issues and concerns, and distributes material and moderately complex reports, as needed.



    Essential or Marginal
    Essential

    Percent of Time
    80

    Activity

    Supports efforts of Department to maintain the OPDE website and social media pages, including creation of content and regular monitoring.

    Develops and maintains OPDE newsletter, including creation of unique content to promote and highlight the events and personnel within OPDE.



    Essential or Marginal
    Essential

    Percent of Time
    15

    Activity

    Maintains knowledge of current policies and procedures through memos, notices and other literature and attending training sessions, meetings and conferences when available. Attends selected meetings as scheduled in order to stay up-to-date with changes in policies and procedures, and maintains staff meeting minutes.



    Essential or Marginal
    Marginal

    Percent of Time
    5

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