ADMINISTRATIVE ASSISTANT

Job Description

Provide secretarial and administrative support to one or more corporate executives; coordinate clerical and secretarial support services, including the direction of administrative duties for a specific person.

General Requirements

• Practice safety rules.
• Follow verbal and written instructions.
• Report to and assist immediate supervisor.
• Perform quality work as determined by project specifications.
• Must work well as part of a team.

Functional Requirements

• Check timecards daily and correct timecards daily
• Check equipment daily and correct equipment daily.
• Check truck hours and codes and correct hours and codes daily.
• Check scanned material received tickets and organize them
• Check scanned tickets with actual tickets for verification.
• Prefer experience with Viewpoint
• Be able to work with and make excel spreadsheets.
• Type a variety of highly confidential documents.
• Set up and maintain filing system, supervisor’s files, etc.
• Compose and/or edit letter, memos, reports, etc., as required.
• Screen phone calls/solicitors per supervisor’s instructions.
• Handle routine items, pass other on to supervisor.

• Act as liaison between supervisors and others, such as other departments, external contacts, clients, etc. such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationships, etc.

• May be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationships, etc.
• Oversee and/or process day-to-day administrative items, i.e. expense reports, supply requisitions, incoming mail, per supervisor’s authorization.
• Maintain supervisor’s calendar: schedule/confirm meeting dates, etc.
• Arrange travel, hotel, car reservations, and prepare itineraries.
• Obtain supervisor’s signature on all contracts, subcontracts, and change order documents as required.

• Complete daily data entry of payroll and handle paperwork for new hire employees as directed.

• Assume secretarial responsibility for other executives as necessary.
• Perform additional assignments per supervisor’s direction.
• Must be courteous and diplomatic in dealing with others.

Qualification Standards

• Minimum of two (2) years secretarial and administrative experience.
• High school diploma; some college is helpful.
• Knowledge of office procedures, Microsoft Word, Excel, and Access.
• Basic payroll and HR knowledge is a must.
• Must be courteous and diplomatic in dealing with others.
• Must be able to work under deadlines, be reliable, and be able to work independently.
• Post-offer drug/alcohol screen and physical evaluation.
• New Hire Orientation Quiz
• Applicant/employee must not pose a direct threat to the health or safety of such individual or others in the workplace.
• Job site safety requirements as required by the client (clean shaven, long sleeves, steel toe boots, etc.).
• Safety equipment as required by the client (hard hat, safety glasses, gloves, respirator, hearing protection, safety harness with lanyard, etc.).

Physical Requirements

• Must comply with company’s drug and alcohol abuse policy.
• Must be able to pass physical examination, pre-employment if necessary, and as required by the company.

Work Environment

• Location: industrial construction sites, office, and/or fabrication shop
• Mobility Barriers to Access Job Site:
  • Uneven ground level
  • Obstructed pathways
  • Work performed at low and/or high elevations
  • Work performed in confined areas
• Climatic/Environmental Conditions at Job Site:
  • Predominately outdoor climate
  • May be exposed to extreme hot or cold weather
  • Excessive humidity, rain, etc.
  • Various noise levels caused by tools, machinery, equipment, etc.
  • Potential exposure to chemical substances

Company Overview

Primoris Services Corporation (NASDAQ GS: PRIM), leading provider of specialty contracting services in the infrastructure space, with over $3.2 billion in annual revenue and 12,300 employees across the United States and Canada. Primoris provides a wide range of specialty construction services, fabrication, maintenance, and engineering services to a diversified base of blue-chip customers. For additional information, please visit primoriscorp.com.

• Primoris Heavy Civil (formerly James Construction Group) has long-standing history that dates back to the 1920’s, where it earned the reputation as one of the most well respected heavy civil contractors in the Gulf Coast region. In 2009, the company’s growth continued through a merger with Primoris Services Corporation (Primoris), one of the largest companies listed in ENR’s Top 400 Contractors. Supported by the bonding capacity and resources of Primoris, Primoris Heavy Civil has expanded into an even larger role within the heavy civil, infrastructure rehabilitation and transportation industries.

aGENCY sTATEMENT

• We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms.

EEO Statement

• We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third-party agency notice

• Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.