Job description

AECOM is seeking for an Administrative Assistant to support our Disaster Case Management professionals and teams. This position will be primarily located in Sulphur, LA.

Job Summary – Administrative Assistant

The Administrative Assistant is responsible for supporting a professional or team to help with organization and tasks that affect the overall productivity of a company. The Administrative Assistant will provide support to managers, other employees and office visitors while handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. This Administrative Assistant will support Disaster Case Management professionals and teams. The Administrative Assistant reports to Deputy Program Manager.

The responsibilities include but are not limited to:
+ The Administrative Assistant is responsible for supporting a professional or team to help with organization and tasks that affect the overall productivity of a company.

+ The Administrative Assistant will provide support to managers, other employees and office visitors while handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

+ This Administrative Assistant will support Disaster Case Management professionals and teams.

+ The Administrative Assistant reports to Deputy Program Manager.

+ The Administrative Assistant will be responsible for the following:

+ Answer phones and greet visitors

+ Schedule appointments and maintain calendars

+ Schedule and coordinate staff and other meetings

+ Preparation of all out-going mail and appropriate distribution of all in-coming mail

+ Prepare communications, such as memos, emails, reports and other correspondence

+ Write and edit documents from letters to reports and instructional documents

+ Create and maintain filing systems, both physical and electronic

+ Maintain a high standard to protect client information and confidentiality

+ Work collaboratively with Team, Disaster Case Managers and Supervisors, and Program Management to meet program goals and performance targets

+ Exhibit a strong work ethic and a desire to adhere to strict boundaries and professional ethics while working towards the care of others and exhibiting awareness of the impact of a disaster on the community.

+ Maintain a complete understanding of all applicable Program policies and requirements

+ Other duties as assigned

At AECOM , we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity

Minimum Requirements

+ High School Diploma plus 2 years of related administrative Assistant experience or demonstrated equivalency of experience and/or education

+ Must pass a State and Federal criminal history/security background check; many projects/clients are security sensitive

+ Must pass pre-employment drug screen

+ Frequent repetitive or fine hand movements performs keyboard/mouse operations.

Preferred Qualifications

+ On occasion position may require travel between job sites to Lake Charles, LA, or satellite offices in Alexandria, Leesville, Shreveport, Jonesboro and Cameron, LA.

+ Basic knowledge of a Disaster Case Management Program

+ Advanced time management skills which result in high levels of organization, productivity, and effectiveness

+ Strong Computer knowledge to schedule meeting, emails, reports, and other administrative support duties.

+ Perform day to day support functions for a project using established systems and procedures

Additional Information:
+ Sponsorship Opportunities for US Employment Authorization are not available for this position.

+ Relocation Benefits are not available for this position.

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

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