Job description

Seasoned career professional EA responsible for secretarial and administrative duties for the President. This person reports to the President's Executive Assistant.

.Duties include correspondence (writing skills must be good); scheduling appointments; making travel arrangements; telephone interfacing with clients; some light bookkeeping; filing; significant interaction/coordination with executive’s family; assisting with the preparation of marketing presentations. Some long days. Occasional 1/2 day on Saturday. Competitive salary and excellent benefits.
Company description: Muller & Monroe Asset Management, LLC (“M2”) is a private equity fund-of-funds manager. As music is about creating something of lasting value, we believe music is an appropriate metaphor to describe our investing. Our associates make up the M2 Band, a synergistic group of individuals whose talents and experiences are complementary and who share an uncompromising standard of excellence and integrity.
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1. Compose and Disseminate Correspondence

• Prepare first draft of correspondence including letters, memos, reports, etc. for supervisor/staff/department.
• Respond to correspondence not requiring supervisor’s attention.
• Produce/distribute mass mailings and maintain and update distribution lists.
• Collect data and/or compile information to prepare reports.
• Prepare mail/packages for facsimile or courier delivery.
• Transcribe dictation and/or use shorthand.
• Prepare presentations, spreadsheets, handouts, signs, invitations, etc. utilizing various software packages.

2. Secretarial Work Help President stay organized.

• Initiate follow up for calls, correspondence, etc., received by President.

position * Maintain filing systems and procedures.

• Prepare reports needed by supervisor and department.
• Maintain media files.

3. Working for the Executive Assistant, coordinate President’s Calendar and arrange Travel

• Schedule internal and external meetings and conference calls.
• Coordinate meeting catering, AV requests, handouts, agendas, minutes, etc.
• Make travel arrangements.
• Prepare expense reports for reimbursement and reconcile charge accounts as needed.

4. Telephones Critical: Need excellent telephone skills Receive calls, take accurate messages, respond to callers’ requests, resolve problems, or direct callers to appropriate parties.
*

• Follow up on complaint and complimentary letters and phone calls, making sure appropriate parties follow through

5. Supervise Minor Department Expenses. Prepare expense reports, check requests, petty cash reimbursements

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Currently working partially remotely. Very limited and staggered office staffing.
All staff fully vaccinated. Can expect to be in office 3/4 days per week.

Ability to commute/relocate:

• Chicago, IL 60601: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Writing skills: 1 year (Required)
• Organizational skills: 1 year (Required)
• Calendar management: 1 year (Required)
• Administrative experience: 1 year (Required)
• Personal assistant experience: 1 year (Preferred)

Work Location: One location

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