Job description
Administrative Assistant V
Compensation: $30.77/hour
Client Industry: Investment Services
Location: Baltimore Inner Harbor
Length: 3-Month Initial Contract with potential opportunity to extend or convert to permanent employment
The main function of the administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Essential Functions:
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Review and approve corporate documents, records, and reports.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board and other meetings.
- Other duties as assigned.
Skills:
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Expert ability to work independently and manage one's time.
- Expert ability to keep information organized and confidential.
- Expert ability in event planning, budgeting, etc.
- Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
- High school diploma or GED required.
- 5+ years' experience required.
- Experience working with executives required.
- Heavy Calendar Management.
- Expense Processing, preferably using Concur.
- Knowledge of Microsoft Office Programs (Word, Excel, and PowerPoint).
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