Administrative Coordinator/Executive Assistant
Full Time
Williamsburg, VA 23187
Posted
Job description
Position Information
Present Position Number
01316W
Role Code Title
General Admin Supv I/Coord I
Position Title
Administrative Coordinator/Executive Assistant
Unit Mission Statement
University Counsel provides comprehensive legal services for William & Mary and Richard Bland College.
The Office of Compliance & Equity oversees William & Mary’s compliance and ethics programs and conducts internal investigations for allegations of discrimination, harassment or retaliation.
The offices work with Board of Visitors members, senior administrators, faculty staff, students and external parties.
The Office of Compliance & Equity oversees William & Mary’s compliance and ethics programs and conducts internal investigations for allegations of discrimination, harassment or retaliation.
The offices work with Board of Visitors members, senior administrators, faculty staff, students and external parties.
Position Summary
The Administrative Coordinator provides executive, paralegal, and administrative coordinator and case management support to the Offices of University Counsel and Compliance & Equity. This includes:
- Paralegal support- gathering information and documents relating to university response to external oversight bodies (EEOC, OCR, etc.) as well as judicial and administrative tribunals, and serving as point of contact with the Office of the Attorney General and outside counsel;
- Project management – providing administrative oversight and and coordination of University Counsel’s litigation hold, subpoena response, outside counsel engagement and billing, and performance/’payment bond review programs;
- Case management skills, with ability to monitor complex administrative processes across multiple offices and support the investigative team through communication with parties and witnesses, record keeping of reports and investigative steps including database management, and provision of accurate information regarding policies and procedures. Requires monitoring of processes and protocols involving multiple university offices and external bodies;
- Position requires an ability to acquire a thorough understanding of university structure and processes and to communicate effectively and professionally both verbally and in writing;
- Executive assistance to the University Counsel and Chief Compliance Officer, including workload management;
- Training coordination – managing administrative aspects of training and educational programs, including assigning training and tracking and monitoring course completion;
- Office Management – front office duties including procurement (purchase card use), budgeting, and receptionist duties or related assignments.
Required Qualifications
- Associate degree in Paralegal Studies or related field, or comparable education/experience.
- Experience providing administrative and office support.
- Experience in managing projects, legal cases, or complex administrative process independently and recommend improvements or solutions.
- Demonstrated ability to identify and respond promptly to sensitive situations, concerns, and complaints.
- Demonstrated and exceptional proficiency in: communication and interpersonal skills, professionalism, and customer service to work with a wide variety of confidential and sensitive information and populations.
- Strong proficiency in standard office suite packages and database management (i.e., Microsoft Office).
Preferred Qualifications
- Bachelor’s degree in Business, English, Criminal Justice, Political Science or related field
- Paralegal certification.
- Prior experience in a state institution of higher education.
- Prior experience working in a legal environment
- Prior experience working with system software such as Cascade, Advocate, Banner
Advertised Pay Range
$30,000-$35,000
Department
170000 Office of Compliance and Equity
Location
William & Mary
Is the position remote work eligible?
Not eligible
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
University Salary Range
U07
Job Open Date
10/04/2022
Review Begin Date
Job Close Date
01/13/2023
Open Until Filled
No
Employment Category
Part Time Operational
FLSA
Non-Exempt
Position Term
12 Month - Continuing
Special Application Instructions
Conditions of Employment
- Position requires an ability to maintain confidentiality and appropriately handle sensitive information, particularly in dealing with a wide variety of populations;
- This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
- This is a part-time salaried position.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
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